November 23, 2009
City of Salem Internet Home Page: www.cityofsalem.net
UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS:
PUBLIC HEARINGS: (Public Hearings begin no later than 7:30 p.m.)
Petition-Initiated Vacation of a Portion of 5th Street NE Right-of-Way between Gaines and Hood Streets NE ~ December 14
WORK SESSIONS:
Salem River Crossing ~ December 14, 5:30 p.m.
Stormwater Utility~ January 11, 5:30 p.m.
BUDGET COMMITTEE:
Three Year Forecast ~ December 7, 5:30 p.m.
SCHEDULE OF NEIGHBORHOOD NEWSLETTER PUBLICATIONS:
Neighborhood Copy Due Date Annual Meeting Date
Northgate January 4 March 10
AGENDA
URBAN RENEWAL AGENCY
OF THE CITY OF SALEM, OREGON
November 23, 2009
6:30 p.m.
1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements)
Call to Order
Roll Call
Pledge of Allegiance
2. APPROVAL OF SPECIAL MEETING AGENDA
3. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
4. REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES:
(a) Presentation: Downtown Advisory Board Communication (UD)
5. ACTION ITEMS:
(a) Exception to West Salem Toolbox Grant Program Procedures to Reimburse for Exterior Improvements at Oak Hills Shopping Mall – Ward 8 – Board Member Clem – West Salem (UD)
Recommended Action: Staff recommends that the Agency Board approve an exception to the West Salem Toolbox Grant Program procedures to allow up to $80,000 in funding for exterior improvements completed on the Oak Hills Shopping Mall, located at 1495 Edgewater Street NW, before a funding commitment was issued.
6. ADJOURNMENT
AGENDA
SALEM CITY COUNCIL
CITY OF SALEM, OREGON
November 23, 2009
Immediately Following Special Urban Renewal Agency Meeting
1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations)
Call to Order
Roll Call
2. REPORTS OF BOARDS, COMMISSIONS, COMMITTEES AND PRESENTATIONS BY OUTSIDE AGENCIES: (Includes city boards and commissions, non-profit agencies and neighborhood associations)
3. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
All agenda items marked by * require action by Council at this meeting
4. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action)
4.1 MINUTES:
(a) November 9, 2009
4.2 RESOLUTIONS:
(a) Resolution No. 2009-98 Dedicating Property Located at the North and South Line of Silverton Road NE between Lansing Avenue NE and Beacon Street NE for Street and Right-of-Way – Wards 1 and 5 – Councilors Bennett and Dickey – Northgate and Lansing (PW)
Recommended Action: Staff recommends that City Council adopt Resolution No. 2009-98.
4.3 ACTION ITEMS:
(a) Reappointment of Municipal Judge Pro Tempore (AS)
Recommended Action: Judge Aiken recommends that City Council reappoint Lynda Olson and Noel Grefenson for two-year terms as Pro Tempore Judges for the Salem Municipal Court.
(b) Building & Safety Engineer 4 Position (CD)
Recommended Action: Staff recommends that City Council approve the addition of one Engineer 4 position (salary range B42: $6101.33 - $7789.13 per month) in the Building & Safety Division.
(c) Support for Marion County Health Department Application for an ACHIEVE Demonstration Project (CD)
Recommended Action: Staff recommends that City Council authorize the City Manager to sign the Letter of Support attached to the staff report.
*(d) Teen Library Relocation (CM)
Recommended Action: Staff recommends that City Council: A. Authorize the renovation of the existing Technical Services area in the Library to accommodate the relocation of the teen library; B. Accept a gift of $121,338 from the Salem Public Library Foundation to assist with the construction cost of the renovation; and C. Fund the remaining teen library construction costs and renovation of CCTV area with $143,342 from the Salem Public Library Trust & Agency account, as authorized by the Salem Public Library Advisory Board.
*(e) Medicare Revalidation Process (FD)
Recommended Action: Staff recommends that City Council authorize the City Manager to sign a Provider Revalidation letter to Center for Medicare and Medicaid Services (CMS) certifying that the City of Salem will be legally and financially responsible in the event that there is an outstanding debt owed to CMS.
(f) Intergovernmental Agreement with State of Oregon (OWIN) (PD)
Recommended Action: Staff recommends that City Council approve the Intergovernmental Agreement with State of Oregon (OWIN) for co-location of communications equipment at Prospect Hill.
(g) Annual Renewal of Marion County Juvenile Inmate Program Intergovernmental Agreement (PW)
Recommended Action: Staff recommends that City Council approve the annual renewal of the IGA with Marion County for the Parks Operations Juvenile Work Crew Program.
(h) Seventh Amendment to Gaffin Road Ground Lease / Purchase Agreement with SANYO Solar of Oregon LLC – Ward 3 – Councilor Nanke – SEMCA (UD)
Recommended Action: Staff recommends that City Council authorize the City Manager to execute a seventh amendment to the Ground Lease / Purchase Agreement with SANYO Solar of Oregon LLC, which reconciles and replaces the legal descriptions for both the Premises and Expansion land.
5. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the Consent Calendar and any action item which requires a selection among options, consideration of matters of special importance to the Council, and management reports)
(a) Update on the City of Salem American Recovery and Reinvestment Act Activities (CM)
6. UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances, which are placed under public hearings and ordinances)
7. INFORMATION REPORTS: (Items that require no Council action)
(a) Administrative Decision – Partition 08-22 – Mel Stewart – 1100 Block of Hansen Avenue S – Ward 7 – Councilor Cannon – South Salem (CD)
(b) Administrative Decision – Replat 09-4 – Charles E. Morgan and Anna D. Morgan; Keith Morgan – 2435 Summer Street SE – Ward 2 – Councilor Tesler – SCAN (CD)
(c) Subdivision Review Committee – Subdivision Plat No. 09-1 / PUD 03-1 Amendment – Hawaii NW Ventures – 6200 Block of Lone Oak Road SE – Ward 4 – Councilor Sullivan – South Gateway (CD)
8. PUBLIC HEARINGS: (Includes deliberations, and deliberations from hearings held over from previous meetings)
None.
9. ORDINANCES:
9.1 FIRST READING:
None.
9.2 SECOND READING:
(a) Ordinance Bill No. 54-09 Relating to the Definitions of Flag Lot and Accessway and Clarifying Minimum Lot Width, Depth, and Frontage Requirements when associated with an Accessway; Amending SRC 63.030, SRC 63.145, SRC 145.070, and SRC 146.070 (CD)
(b) Ordinance Bill No. 58-09 Vacating a Portion of Pringle Parkway SE Right-of-Way – Ward 2 – Councilor Tesler – CANDO (PW)
(c) Ordinance Bill No. 59-09 Relating to Municipal Court; Amending SRC 4.080, SRC 4.120, SRC 4.130, SRC 4.140; Repealing SRC 4.125; Creating New Provisions; and Declaring an Emergency
10. PUBLIC COMMENT: (Other than agenda items)
11. NEW BUSINESS:
11.1 MAYOR’S ITEMS
11.2 COUNCILOR’S ITEMS:
12. ADJOURNMENT