November 9, 2009
City of Salem Internet Home Page: www.cityofsalem.net
UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS:
PUBLIC HEARINGS: (Public Hearings begin no later than 7:30 p.m.)
Petition-Initiated Vacation of a Portion of 5th Street NE Right-of-Way between Gaines and Hood Streets NE ~ December 14
WORK SESSIONS:
Council Goals Priority Setting ~ November 16, 5:30 p.m., Library, Anderson Room
Salem River Crossing ~ December 14, 5:30 p.m.
BUDGET COMMITTEE:
Three Year Forecast ~ December 7, 5:30 p.m.
SCHEDULE OF NEIGHBORHOOD NEWSLETTER PUBLICATIONS:
Neighborhood Copy Due Date Annual Meeting Date
Northgate January 4 March 10
EXECUTIVE SESSION: 6:00 p.m., City Manager’s Conference Room
Real Property Transaction – ORS 192.660 (2)(e)
AGENDA
SALEM HOUSING AUTHORITY
November 9, 2009
6:30 p.m.
1. ROLL CALL
Pledge of Allegiance
2. PUBLIC COMMENT
3. CONSENT CALENDAR:
3.1 MINUTES:
(a) October 12, 2009 – Housing Authority Commission
(b) September 30, 3009 – Housing Advisory Committee
3.2 RESOLUTIONS:
None.
3.3 ACTION ITEMS:
(a) Appointment to the Housing Advisory Committee (UD)
Recommended Action: Staff recommends that the Housing Authority Commission appoint Chuck Fisher to the Housing Advisory Committee (HAC) effective January 1, 2010.
3.4 INFORMATION REPORTS:
(a) Program Management Report
4. SPECIAL ORDERS OF BUSINESS
5. UNFINISHED BUSINESS
6. NEW BUSINESS
7. ADJOURNMENT
AGENDA
URBAN RENEWAL AGENCY
OF THE CITY OF SALEM, OREGON
November 9, 2009
6:30 p.m.
1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements)
Call to Order
Roll Call
2. REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES
3. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
4. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Board action)
4.1 MINUTES:
(a) October 12, 2009
4.2 RESOLUTIONS:
None.
4.3 ACTION ITEMS:
(a) Fiscal Year 2010-11 Urban Renewal Agency Budget Calendar (CM)
Recommended Action: Staff recommends that the Agency Board approve the Urban Renewal Agency FY 2010-11 budget calendar.
(b) Second Amendment to the Ground Lease with Option to Purchase with K2D Development LLC, to Extend the Closing Date for 4034 Fairview Industrial Drive – Ward 3 – Board Member Nanke – Morningside (UD)
Recommended Action: Staff recommends that the Agency Board authorize the Executive Director to execute an amendment granting a closing extension to December 15, 2009, as requested by K2D Development LLC, on the property at 4034 Fairview Industrial Drive.
5. INFORMATION REPORTS: (Items that require no Board action)
(a) Purchases Approved Administratively - August 26, 2009 through October 20, 2009 (AS)
6. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the Consent Calendar and any action item which requires a selection among options, consideration of matters of special importance to the Board, and management reports)
7. UNFINISHED BUSINESS: (Any business held over from a previous meeting)
8. PUBLIC HEARINGS: (Includes deliberations, and deliberations from hearings held over from previous meetings)
9. NEW BUSINESS
10. ADJOURNMENT
AGENDA
SALEM CITY COUNCIL
CITY OF SALEM, OREGON
November 9, 2009
Immediately Following Urban Renewal Agency Meeting
1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations)
Call to Order
Roll Call
1.1 PROCLAMATIONS AND PRESENTATIONS:
(a) Proclamation: Education Support Professional Day
(b) Proclamation: Veteran's Day
2. REPORTS OF BOARDS, COMMISSIONS, COMMITTEES AND PRESENTATIONS BY OUTSIDE AGENCIES: (Includes city boards and commissions, non-profit agencies and neighborhood associations)
(a) Salem Social Service Contractor Presentation: Mid-Valley Community Action Agency - Home Resource Center (UD)
Recommended Action: Information only.
3. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
All agenda items marked by * require action by Council at this meeting
4. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action)
4.1 MINUTES:
(a) October 26, 2009
4.2 RESOLUTIONS:
(a) Resolution No. 2009-91 Authorizing a Transfer of Appropriation for the Purpose of Funding Continuation of Two Public Works Inspector Positions for the Remaining Six Months of Fiscal Year 2009-10 (PW)
Recommended Action: Staff recommends that City Council retain two inspector positions and create a permit specialist position for the remaining six months of FY 2009-10 and adopt Resolution No. 2009-91 transferring $82,650 from the Public Works fund contingencies to the Public Works Engineering Division operating budget to fund the inspector positions.
(b) Resolution No. 2009-95 Amending Council Rule 5: Order of Business and Agenda; and Rescinding Council Rule 17 (Legal)
Recommended Action: Staff recommends that City Council adopt Resolution No. 2009-95.
(c) Resolution No. 2009-99 Supporting Passage of HR 3745, The Community Access Preservation (CAP) Act (Council Legislative Committee)
Recommended Action: The Council Legislative Committee recommends that City Council adopt Resolution No. 2009-99 supporting passage of HR 3745, The CAP Act.
4.3 ACTION ITEMS:
(a) Fiscal Year 2010-11 City of Salem Budget Calendar (CM)
Recommended Action: Staff recommends that City Council approve the City of Salem FY 2010-11 budget calendar.
(b) Set Public Hearing for Petition-Initiated Vacation of Strong Road SE Right-of-Way from Reed Road SE, Northwest Approximately 2,200 Feet – Ward 3 – Councilor Nanke – Morningside (PW)
Recommended Action: Staff recommends that City Council direct the City Manager to set a public hearing to receive input on the petition-initiated vacation of the right-of-way for Strong Road SE, starting at Reed Road SE, and extending northwest approximately 2,200 feet.
*(c) Submitting a Connect Oregon III Grant along with other Oregon Cities to Recruit and Retain Commercial Air Service (UD)
Recommended Action: Staff recommends that City Council authorize the City Manager to submit a Connect Oregon III (CO III) application as a joint applicant with the City of Klamath Falls and the Coos County Airport District and, if awarded, to use up to $160,000 of General Fund contingencies to satisfy the City’s grant match requirement.
5. INFORMATION REPORTS: (Items that require no Council action)
(a) Purchases Approved Administratively - August 26, 2009 through October 20, 2009 (AS)
*(b) Administrative Decision – Partition No. 09-8 – Copper Creek MHP, LLC (Brian Fitterer) – 4300 Block of Kale Street NE – Ward 5 – Councilor Dickey – Northgate (CD)
*(c) Hearings Officer Decision – Specific Conditional Use Case No. 09-4 – Gerald Warren, 901 Capitol LLC – 901 Capitol Street NE – Ward 1 – Councilor Bennett – Grant (CD)
* (d) Hearings Officer Decision – Zone Change Case No. 09-3 - Amended – Jeff Tross, for Pacific Realty Associates, LP (PacTrust) – Property located on the east side of Battle Creek Road SE between Kuebler Boulevard SE and Boone Road SE – Ward 4 – Councilor Sullivan – South Gateway (CD)
*(e) Hearings Officer Decision – Variance Case No. 09-5 – Jeff Tross, for Richard and Leslie Warnick – 2932 Bluff Avenue SE and 2973 12th Street SE – Ward 2 – Councilor Tesler – Morningside (CD)
(f) Adoption of the 2030 Marion County and Polk County Population Forecast (CD)
(g) Final 2009 Legislative Session Bill Report
6. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the Consent Calendar and any action item which requires a selection among options, consideration of matters of special importance to the Council, and management reports)
(a) Management Report and Presentation by Public Works staff: Railroad Crossing Safety Improvement Projects – (PW)
7. UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances, which are placed under public hearings and ordinances)
8. PUBLIC HEARINGS: (Includes deliberations, and deliberations from hearings held over from previous meetings)
(a) Proposed Increase in Rates for Infectious Waste Services, Establishment of Rates for Infectious Waste Supplies, and Modification to the Definitions of Low Volume Generator and High Volume Generator (AS)
Recommended Action: Staff recommends that City Council adopt Resolution No. 2009-90 which increases the rates for infectious waste collection services provided to low-volume commercial generators by 11.2%, establishes rates for infectious waste supplies, and modifies the definitions in the rate schedule of low volume generator and high volume generator.
(b) Restriping Commercial Street NE/SE between Marion Street NE and Trade Street SE – Wards 1 and 2 – Councilors Bennett and Tesler – CANDO (PW)
Recommended Action: Staff recommends that City Council approve the restriping of Commercial Street NE/SE from four lanes to three lanes between Marion Street NE and Trade Street SE (see staff report Attachment 1). Staff also recommends that Council approve the installation of "sharrows" in the two outside lanes.
(c) Liquor License Application Fees (CD)
Recommended Action: Staff recommends that City Council adopt Resolution No. 2009-96 setting Liquor License fees in the Building & Safety Division fee schedule.
9. ORDINANCES:
9.1 FIRST READING:
(a) Ordinance Ordinance Bill No. 54-09 Relating to the Definitions of Flag Lot and Accessway and Clarifying Minimum Lot Width, Depth, and Frontage Requirements when associated with an Accessway; Amending SRC 63.030, SRC 63.145, SRC 145.070, and SRC 146.070 (CD)
Recommended Action: Staff recommends that City Council advance Ordinance Bill No. 54-09 to second reading for enactment amending SRC Chapters 63, 145 and 146 to modify the definitions of "flag lot" and "accessway" and to clarify that minimum required lot width, depth and frontage must be calculated exclusive of the flag lot accessway.
(b) Ordinance Bill No. 58-09 Vacating a Portion of Pringle Parkway SE Right-of-Way – Ward 2 – Councilor Tesler – CANDO (PW)
Recommended Action: Staff recommends that City Council advance Ordinance Bill No. 58-09 to second reading for enactment.
(c) Ordinance Bill No. 59-09 Relating to Municipal Court; Amending SRC 4.080, SRC 4.120, SRC 4.130, SRC 4.140; Repealing SRC 4.125; Creating New Provisions; and Declaring an Emergency
Recommended Action: Staff recommends that City Council advance Ordinance Bill No. 59-09 to second reading for enactment, making certain changes to the municipal court jury selection process.
9.2 SECOND READING:
None.
10. PUBLIC COMMENT: (Other than agenda items)
11. NEW BUSINESS:
11.1 MAYOR’S ITEMS
11.2 COUNCILOR’S ITEMS:
(a) Council Subcommittee to Establish the Town Square Task Force – Resolution No. 2009-97 Establishing a Blue Ribbon Commission to Evaluate the Possibility of Creating a “Town Square” for the City of Salem, and Making Provision Therefor – Councilor Bennett
(b) Traffic Mitigation on Columbia Street NE – Councilor Dickey
12. ADJOURNMENT