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City of Salem Home > Meeting Agendas

Meeting Agendas

Meeting Agendas
Subject: City Council, SHA and URA Meetings
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Location: Council Chambers 555 Liberty St SE Room 240 Salem, OR 97301
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December 14, 2009

City of Salem Internet Home Page:  www.cityofsalem.net

UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS:                                

 

PUBLIC HEARINGS:  (Public Hearings begin no later than 7:30 p.m.)

 

WORK SESSIONS:                                                                                                                                                        

Stormwater Utility ~ January 11, 5:30 p.m.

Salem River Crossing ~ February 8, 5:30 p.m.

 

FUTURE REPORTS:

Ordinance Bill No. 60-09 Relating to Land Use, Creating SRC Chapter 300; Repealing SRC Chapter 114; and Creating SRC 113.115 ~ to appear on the January 11 agenda.

SCHEDULE OF NEIGHBORHOOD NEWSLETTER PUBLICATIONS:

Neighborhood                       Copy Due Date                 Annual Meeting Date                                                               

Northgate                                   January 4                                March 10

Southeast Mill Creek                February 1                               April 13

Lansing                                      February 15                            April 27

Morningside                                March 8                                 May 19

Sunnyslope                                  March 15                               May 20

East Lancaster                March 29                               June 3


 

AGENDA

 

SALEM HOUSING AUTHORITY

 

December 14, 2009

 

6:30 p.m.

 

 

1.  ROLL CALL

 

Pledge of Allegiance

 

2.  PUBLIC COMMENT

 

3.  CONSENT CALENDAR:

 

3.1  MINUTES:

 

(a)  November 9, 2009 – Housing Authority Commission

 

(b)  October 12, 2009 – Housing Advisory Committee

 

3.2  RESOLUTIONS:

 

(a)  Resolution No. 2071 Authorizing Submission of 2010-11 Home and CDBG Applications – Ward 4 – Councilor Sullivan – Faye Wright (UD)

 

Recommended Action:           Staff recommends that the Housing Authority Commission adopt Resolution No. 2071 authorizing the Housing Authority to apply to the City of Salem for 2010-11 HOME and Community Development Block Grant (CDBG) funds.

 

(b)  Resolution No. 2072 Authorizing the Executive Director to Execute the Second Amendment to the First Amended and Restated Agreement of Limited Partnership of the Southfair Apartments Limited Partnership – Ward 5 – Councilor Dickey – Highland (UD)

Recommended Action:   Staff recommends that the Housing Authority Commission adopt Resolution No. 2072 authorizing the Executive Director to execute the Second Amendment to the First Amended and Restated Agreement of Limited Partnership of Southfair Apartments Limited Partnership.

 

3.3  ACTION ITEMS:

 

None.

 

3.4  INFORMATION REPORTS:

 

(a)  Program Management Report (UD)

4.  SPECIAL ORDERS OF BUSINESS

 

5.  UNFINISHED BUSINESS

 

6.  NEW BUSINESS

 

7.  ADJOURNMENT

 


 

AGENDA

 

URBAN RENEWAL AGENCY

 

OF THE CITY OF SALEM, OREGON

 

 December 14, 2009

 

6:30 p.m.

 

 

1.  OPENING EXERCISES:  (Includes call to order, roll call, pledge of allegiance, announcements)

 

Call to Order

 

Roll Call

                       

2.  REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES

 

3.  PUBLIC COMMENT:  (Comment on agenda items other than public hearings and deliberations)

 

4.  CONSENT CALENDAR:  (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Board action)

 

4.1  MINUTES:

 

(a)  November 9, 2009

 

(b)  November 23, 2009

 

4.2  RESOLUTIONS:

 

None.

 

4.3  ACTION ITEMS:

 

None.

 

5.  INFORMATION REPORTS:  (Items that require no Board action)

           

(a)  Funding Options for BOLI Reserve (UD)

           

6.  SPECIAL ORDERS OF BUSINESS:  (Includes consideration of items deferred from the Consent Calendar and any action item which requires a selection among options, consideration of matters of special importance to the Board, and management reports)

 

7.  UNFINISHED BUSINESS:  (Any business held over from a previous meeting)

 

8.  PUBLIC HEARINGS:  (Includes deliberations, and deliberations from hearings held over from previous meetings

 

9.  NEW BUSINESS

 

10.  ADJOURNMENT

 


 

BUDGET  COMMITTEE:  5:30 p.m., City Council Chambers

Three Year Forecast and Quarterly Reports  

 

AGENDA

 

SALEM CITY COUNCIL

 

CITY OF SALEM, OREGON

 

December 14, 2009

 

Immediately Following Urban Renewal Agency Meeting

 

1. OPENING EXERCISES:  (Includes call to order, roll call, pledge of allegiance, announcements, proclamations)

 

Call to Order

 

Roll Call

 

1.1 PROCLAMATIONS AND PRESENTATIONS:

 

(a)  Proclamation:  Croisan – Illahee Neighborhood Association’s Thirtieth Anniversary    

 

2.  REPORTS OF BOARDS, COMMISSIONS, COMMITTEES AND PRESENTATIONS BY OUTSIDE AGENCIES:  (Includes city boards and commissions, non-profit agencies and  neighborhood associations)

 

(a)  Salem Social Service Provider Update: Marion Polk Food Share (UD)

 

3.  PUBLIC COMMENT:  (Comment on agenda items other than public hearings and deliberations)

 

4.  CONSENT CALENDAR:  (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action)

 

4.1       MINUTES:

           

(a)                December 7, 2009

 

4.2       RESOLUTIONS:

 

(a)  Resolution No. 2009-36 Adopting a Fund Balance/Reserve Policy for the Emergency Services Fund as Council Policy C-12 (FD)

Recommended Action:  Staff recommends that City Council adopt Resolution No. 2009-36 establishing a Fund Balance Policy for the Emergency Services Fund as Council Policy C-12.

 

(b) Resolution No. 2009-84 Authorizing a Loan and Financing Contract with the Oregon Economic and Community Development Department Special Public Works Fund in an Amount Not to Exceed $2,200,000 to Complete Infrastructure Improvements for City Owned Property Located at 5475 Gaffin Road SE – Ward 3 – Councilor Nanke – SEMCA (UD)

Recommended Action:  Staff recommends that City Council adopt Resolution No. 2009-84 authorizing the execution of a financing contract with the Oregon Business Development Department (OBDD) to receive a Special Public Works Fund loan in the amount of $2.2 million to complete infrastructure improvements for the 79.24 acre City-owned property located at 5475 Gaffin Road SE, commonly known as the Salem Renewable Energy and Technology Center.

 

(c)  Resolution No. 2009-101 Accepting a Monetary Gift and Designating the City Manager and Deputy City Manager as Authorized Signers on Behalf of the City’s Parks and Tradition Fund (AS)

 

Recommended Action:  Staff recommends that City Council adopt Resolution 2009-101 accepting a monetary gift from the Ann Gavin Sample Individual Retirement Account (IRA) held with American Funds, and designate the City Manager as the authorized signer on behalf of the Parks Tradition Fund of the City of Salem, Oregon.

 

(d)  Resolution No. 2009-104 Transferring $317,610 from General Fund Contingencies to General Fund Police to Fund Activities Related to Additional Grant Funds Awarded in FY 2009-10 (PD)

 

Recommended Action:  Staff recommends that City Council adopt Resolution No. 2009-104, transferring $317,610 from General Fund contingencies to General

Fund Police to fund activities related to additional grant funds awarded in FY

2009-10.

 

*(e)  Resolution No. 2009-105 Establishing Fees and Charges for Parking Services – Ward 2 – Board Member Tesler - CANDO (UD)

Recommended Action:  Staff recommends that City Council adopt Resolution No. 2009-105 establishing new fees and charges for Chemeketa and Marion parking structures and cash key deposits.

 

(f)  REMOVED FROM THE AGENDA
Resolution No. 2009-108
Rescinding Council Policy C-2, as Adopted August 4, 2008, and Adopting a Replacement Policy C-2, “Debt Management Policy”  (AS)

 

Recommended Action:  Staff recommends that City Council accept the Council Finance Committee’s November 12, 2009, recommendation to adopt an updated Debt Policy to:  (1) Include government-to-government (i.e. inter-governmental) financing and establish the guidelines for determining the borrowing rate; (2) Update the internal financing section to establish the guidelines for determining the borrowing rate for loans of varying duration; and (3) Clarify language throughout the document.

 

4.3       ACTION ITEMS:

 

(a) Amendatory Agreement No. 4 to the Ambulance Services Agreement with Rural Metro Ambulance, Inc. (FD)

 

Recommended Action:           Staff recommends that City Council authorize the City Manager to execute Amendatory Agreement No. 4 to the Ambulance Services Agreement with Rural Metro Ambulance, Inc. (RMA).

 

(b)  Annual Rate Escalator Used to Set Fees and Charges for the City’s Ambulance and Emergency Medical Services Rates (FD)

Recommended Action:  Staff recommends that City Council authorize an annual   rate escalator for the City’s ambulance and emergency medical services rates,     effective July 1, 2010, based on the following criteria:  Rate adjustments shall be    limited to the lesser of: (a) The percentage change in CPI-W West B/C for Medical Care since Salem’s previous rate adjustment; or (b) The percentage change in comparable rates since Salem’s previous rate adjustment computed as an average of the following four jurisdictions: Corvallis, Eugene, Keizer, and Springfield.  In no event shall an adjusted rate be:  (a) Higher than the highest current comparable rate of the jurisdictions included in the comparison above; or (b) Lower than the lowest current comparable rate of the jurisdictions included in the comparison above.

 

(c)  Specialized Salary Adjustments for Non-Represented Classifications (HR)

Recommended Action:  Staff recommends that City Council approve: (1) A specialized salary adjustment for Public Works Operations Services Manager from salary range B31 ($6,333 - $8,103/month) to B44 ($7,068 - $9,022) salary range effective April 27, 2009; and (2) A specialized salary adjustment for Real Property services Manager (Urban Development Department) from salary range B28 ($5,522 - $7,001) to salary range B30 ($6,603 - $7,717/month) effective January 1, 2010.

 

(d)  City Initiated Vacation of Right-of-Way Located on the Northeast Corner of the Intersection of Liberty Road S and Pembrook Street SE – Ward 4 – Councilor Sullivan – Faye Wright (PW)

 

Recommended Action:  Staff recommends that City Council initiate the vacation of right-of-way located on the northeast corner of the intersection of Liberty Road S and Pembrook Street SE as shown on Attachment 1 of the staff report.

 

(e)  CLEAR Grant Application to Marion Soil and Water Conservation District for Supplemental Youth Environmental Education Program Funding (PW) 

 

Recommended Action:  Staff recommends that City Council allow staff to submit and accept CLEAR grant application to the Marion Soil and Water Conservation District.

 

(f)  Expansion of Area 1 Hangar Area and Approval of Standard Lease Form – Ward 3 – Councilor Nanke – SEMCA (UD)

Recommended Action:  Staff recommends that City Council approve the expansion of Area 1 at McNary Field to include the adjacent area to the east and apply lease rates, terms, and conditions uniformly across the expanded Area 1.

 

(g)  Purchase of a Northern Portion of the Retired Battlecreek Property – Ward 4 – Councilor Sullivan – South Gateway (UD)

 

Recommended Action:  Staff recommends that City Council authorize the City Manager to execute a Purchase and Sale Agreement with Terry J. Kelly and Mary L. Rentfro (Sellers) to purchase approximately 30 acres of the northerly portion of the property formerly known as Battlecreek Golf Course.

 

*(h)  American Reinvestment and Recovery Act (ARRA) Funded Energy Efficiency and Conservation Grant (CD)

 

Recommended Action:  Staff recommends that City Council approve Salem’s Energy Efficiency and Conservation Strategy activities and goals and give staff authority to submit the information to U.S. Department of Energy Efficiency and Conservation Grant dollars.

 

*(i)  Sale of the School for the Blind Property (CD)

 

Recommended Action:  Staff recommends that the Mayor sign the letter, as shown on Attachment A of the staff report, to the Director of Administrative Services expressing the desire to work cooperatively with the State of Oregon in the disposition of the School for Blind Property. 

 

(j)  Collective Bargaining Agreement Between the City of Salem Police Employees’ Union (SPEU) one Year Contract Extension (HR)

Recommended Action:  Staff recommends that City Council approve a one year contract extension to the current collective bargaining agreement between the City and SPEU for a period of one year from July 1, 2010, through June 30, 2011.

 

(k) Sidewalk Inspection and Repair Program (PW)

 

Recommended Action:  Staff recommends that City Council direct staff to change the focus of the City’s Sidewalk Inspection and Repair Program to emphasize inspection and repairs to sidewalks and corner curb ramps in Salem’s central core area, arterial streets, and other areas of public accommodation, in order to bring these facilities into compliance with the Americans with Disabilities Act (ADA).

 

5.  SPECIAL ORDERS OF BUSINESS:  (Includes consideration of items deferred from the Consent Calendar and any action item which requires a selection among options, consideration of matters of special importance to the Council, and management reports)

 

(a)  Management Report and Presentation: Minto Brown Island Park Floodplain Restoration Project Update – Ward 2 – Board Member Tesler - CANDO (PW)

 

6.  UNFINISHED BUSINESS:  (Any business held over from a previous meeting, other than public hearings and ordinances, which are placed under public hearings and ordinances)

 

7.  INFORMATION REPORTS:  (Items that require no Council action)

 

(a)  Public Employees Retirement System (PERS) Side Account Update (AS)

(b)  Annual Update on Contract with Rural Metro Ambulance (FD)

(c)  Salem Area Street Lighting Information (PW)

(d)  Status Update for the Market Street NE at Lancaster Drive NE Intersection Widening Improvements – Ward 6 – Councilor Rogers (PW)

 

(e)  Update on the 2008 Streets and Bridges General Obligation Bond Projects (PW)     

 

(f)  Neighborhood Stabilization Program (UD)

8.  PUBLIC HEARINGS:  (Includes deliberations, and deliberations from hearings held over from previous meetings)

 

(a)  Petition-Initiated Vacation of a Portion of 5th Street NE Right-of-Way between Gaines and Hood Streets NE – Ward 1 – Councilor Bennett (PW)

Recommended Action:  Staff recommends that City Council approve the petition-initiated vacation of a portion of 5th Street NE right-of-way between Gaines and Hood Streets NE, subject to the condition to reserve an easement for maintenance of existing utilities, and to waive the assessment of special benefit.

 

(b) FY 2009-10 Supplemental Budget 2 - Community Renewal Fund (CM)

Recommended Action:  Staff recommends that City Council approve Resolution No. 2009-106 adopting a FY 2009-10 supplemental budget for the Community Renewal Fund, thereby increasing appropriation authority in the amount of $1,059,490.                                                                                                                                                     

 

9.  ORDINANCES:  

 

9.1  FIRST READING:

 

None.

 

9.2       SECOND READING:

 

None.

 

10.  PUBLIC COMMENT:  (Other than agenda items)

 

11.  NEW BUSINESS: 

 

11.  MAYOR’S ITEMS

 

11.2  COUNCILOR’S ITEMS

 

(a)    Allocation from General Fund contingency for $12,500 to Marion Polk Food Share and $12,500 to the Salem Union Gospel Mission – Councilor Sullivan

12.  ADJOURNMENT

 

 

 

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