City of Salem -

Council Agenda

September 24, 2007 City of Salem Internet Home Page: www.cityofsalem.net

UPCOMING PUBLIC HEARINGS OR WORK SESSIONS, AND FUTURE AGENDA ITEMS:

PUBLIC HEARINGS:
(Public Hearings begin no later than 7:30 p.m.)

Council Review of Hearings Officer Decision - Variance Case No. 07-6 - Anton Chernishoff;
Steve Kay - 1090 Shipping Street NE ~ October 8

Prime Investments LLC Temporary Facilities Access Agreement ~ October 22

City of Salem Federal Programs One Year Action Plan Amendments ~ October 22

FUTURE REPORT:

Ordinance No. 112-07 Establishing Administrative Procedures for Rulemaking
and Contested Case Proceedings ~ October 1

WORK SESSIONS:

Historic Markers ~ October 22

BOARDS AND COMMISSIONS PRESENTATIONS:

Social Service Advisory Board 2007-08 Work Plan ~ October 1

EXECUTIVE SESSION: 5:30 p.m.
Current litigation or litigation likely to be filed - City Manager’s Conference Room
ORS 192.660(2)(h)

SALEM CITY COUNCIL
AGENDA
6:30 P.M.
CITY OF SALEM, OREGON
September 24, 2007

1.  ROLL CALL

  1.l Pledge of Allegiance

1.2 Proclamations:

(a) America on the Move with the YMCA Week

2.   REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES: Representatives of City Boards, Commissions and Committees may comment on any item of City business except public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Representatives must sign up prior to the commencement of this meeting in order to present testimony.

   (a) Housing and Urban Development Advisory Committee Annual Report    (UD)

3. PUBLIC COMMENT: Up to thirty minutes is available for persons other than City Boards, Commissions and Committee representatives to comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Each person’s comments will be limited to three minutes.

Time will be provided at the end of the meeting for comments on issues of City business not on the agenda.

All agenda items marked by * require action by Council at this meeting meeting.

4. CONSENT CALENDAR: All items on the Consent Calendar that will be adopted as a group by a single motion.

4.1 MINUTES:

   (a) September 4, 2007
   (b) September 10, 2007
   (c) September 17, 2007

4.2 RESOLUTIONS:

(a) Resolution No. 2007-91 Amending Council Policy C-1, adopted October 23, 2006, and adopting a replacement policy C-1 (CM)

Recommended Action: Staff recommends that City Council approve Resolution No. 2007-91 amending Council Policy C-1 adopted October 23, 2006 to include a third non-profit designation, 501(c)(4).

4.3 ROUTINE ITEMS:

(a) Fiscal Year 2008-09 City of Salem Budget Calendar (CM)

Recommended Action: Staff recommends that City Council approve the City of Salem FY 2008-09 budget calendar.

* (b) Administrative Decision - Partition 07-19 - Lawrence Homes, LLC - 1810 Rees Hill Road SE - Ward 4 - Councilor Sullivan - South Gateway (CD)

Recommended Action: Receive and File.

(c) Administrative Decision - Partition 07-22 - Gordon King - 195 Salem Heights Avenue SE - Ward 7 - Councilor DeHart - South Salem (CD)

Recommended Action: Receive and File.

(d) Administrative Decision - Partition 07-23 - Larry Smith - 950 River Bend Road NW - Ward 8 - Councilor Clem - West Salem (CD)

Recommended Action: Receive and File.

(e) Administrative Decision - Partition 07-24 - Marie Hoskins - 2175 Lansing Avenue NE - Ward 1 - Councilor Bennett - Lansing (CD)

Recommended Action: Receive and File.

*  (f) Subdivision Review Committee - Maplewood Estates Subdivision Plat No. 07-15 - Lucky 8 LLC - 5385 Skyline Road S - Ward 7 - Councilor DeHart - Sunnyslope    (CD)

    Recommended Action: Receive and File.

   (g) Subdivision Review Committee - Cascadia Canyon #2 Subdivision Plat No. 07-18 - Cascadia Canyon LLC - 3930 Fairview Industrial Drive SE - Ward 3 - Councilor Nanke - Morningside (CD)

    Recommended Action: Receive and File.

    (h) Free Tree Program Expansion     (CD and CS)

    Recommended Action: Information only.

(i) Order No. 2007-12-HDR - In the matter of affirming the decision of the Historic Landmarks and Design Review Case No. 07-5 for property located at 2150 Fairgrounds Road NE, Salem, OR - Ward 5 - Councilor Tarter - Highland (CD)

Recommended Action: Staff recommends that City Council adopt Order No. 2007-12-HDR.

Note: Public Hearing was held August 20, 2007.

(j) Order No. 2007-13-CPC/ZC - In the matter of affirming the decision of the Planning Commission in CPC/ZC Case No. 07-3 for property located at 5800 Commercial Street SE and 1821 Wiltsey Road SE, Salem, OR - Ward 4 - Councilor Sullivan - South Gateway (CD)

Recommended Action: Staff recommends that City Council adopt Order No. 2007-13-CPC/ZC.

Note: Public Hearing was held September 10, 2007.

(k) Intergovernmental Agreement for Exchange of Services between City of Salem Fire Department and Chemeketa Community College Emergency Services Program (FD)

Recommended Action: Staff recommends that City Council authorize the City Manager to sign the IGA between the City of Salem and Chemeketa Community College to establish the terms and conditions of the exchange of training and emergency services between Chemeketa Community College and Salem Fire Department.

(l) Collective Bargaining Agreement between the City and American Federation of State, County, Municipal Employees, Council 75, Local Union 2067 (HR)

Recommended Action: Staff recommends that City Council approve a successor collective bargaining contract between the City and AFSCME for a period from July 1, 2007 through June 30, 2011.

(m) Salary Allocation for New Classification and Specialized Salary Adjustment for Certain Classifications (HR and CS)

Recommended Action: Staff recommends that City Council approve: 1) Allocation of Parks and Recreation Manager to salary range to B31 ($6089 - $7791 per month); 2) Specialized pay range adjustment for Neighborhood and Community Services Manager from B24 ($4354 - $5564 per month) to B27 ($5052 -$6399 per month) effective December 24, 2007; and 3) Specialized pay range adjustment for Recreation Superintendent from B24 ($4354 - $5564 per month) to B28 ($5309 -$6730 per month) effective December 24, 2007.

(n) Intergovernmental Agreement for Highway 22 (25th Street SE to Gaffin Road SE) Expressway Management Plan - Wards 2 and 3 - Councilors Tesler and Nanke (PW)

Recommended Action: Staff recommends that City Council authorize the City Manager to sign the IGA, attached in the staff report, with the State of Oregon and Marion County concerning preparation of the Oregon Highway 22 (25th Street SE to Gaffin Road SE) Expressway Management Plan.

(o) Community Development Block Grant (CDBG)/HOME Performance Report for Fiscal Year 2006-2007 (UD)

Recommended Action: Information only.

5. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the consent calendar and any action item which requires a selection among options, or consideration of matters of special importance to the Council)

6. UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances)

7.   PUBLIC HEARINGS: (Includes deliberations and deliberations from hearings held over from previous meetings). Public hearings will commence no later than 7:30 p.m.

   (a) Continuation: Annexation (Health Hazard) of Territory located at 3831 Homestead Road S Area - Annexation Case No. C-658 - Ward 7 - Councilor DeHart - Croisan-Illahe     (CD)

Recommended Action: Staff recommends that City Council: A) Find that the Petitioners have signed a valid triple majority petition for annexation of the Territory; B) Determine that Annexation Case No. C-658 is exempt from the public vote requirement due to the existence of a health hazard (failed water system), pursuant to Section 61of the Salem City Charter and SRC 165.050; C) Determine that Annexation Case No. C-658 satisfies the criteria of SRC 165.130(c) and adopt Order No. 07-C-658; D) Rezone the Territory from Marion County UT-5 (Urban Transitional) zone to City of Salem RA (Residential Agriculture) zone; and E) Withdraw the Territory from Salem Suburban Rural Fire Protection District.

(b) Neighborhood Task Force Recommendations - Strengthening Neighborhood Association Participation and Involvement (CS)

Recommended Action: Staff recommends that City Council: 1) Direct staff to prepare draft text to revise the Salem Revised Code (SRC) to clarify the advisory role of neighborhood associations (e.g. related to land use matters and general quality of life issues affecting the neighborhood). The text would be reviewed by the Neighborhood Task Force prior to returning to City Council for action in 2008; 2) Direct staff to prepare draft text to revise the SRC to include additional recognized roles of a neighborhood association to be: a) A partner with the City to educate and involve citizens in government decision-making; b) A neighborhood-based problem solving organization to provide resource referral and facilitate problem-solving for neighborhood-identified issues; and c) A civic community-building group to develop community cohesion and organize neighborhood involvement activities. The text would be reviewed by the Neighborhood Task Force prior to returning to City Council for action in 2008; 3) Direct staff to prepare text to revise Council Rules to include appearance of neighborhood associations as a specific Council agenda item; 4) Reconvene the Neighborhood Task Force in January 2008 to assess progress toward the goal of strengthening neighborhood association participation and involvement; and
5) That City Council consider: a) On a one-year trial basis, holding public communication forums three to four times per year, as recommended by the Neighborhood Task Force; and b) Revising the neighborhood association annual review process to include a joint work session of Council, Planning Commission, and neighborhood associations; and have staff, rather than the Planning Commission, make the recommendation on the continuation of the association= s status as a recognized neighborhood association. The intent of the Task Force is to have this happen once each quarter, with four or five neighborhood associations being involved in each work session.

Communications from the following Neighborhood Associations: North Lancaster, Sunnyslope, Northeast Neighbors, Highland.

8. CALENDAR OF ORDINANCE BILLS:

8.1 FIRST READING OF ORDINANCE BILLS

None.

8.2 SECOND READING OF ORDINANCE BILLS

(a) Ordinance No. 102-07 Relating to Fire Prevention; amending SRC 41.150, SRC 58.001, SRC 58.003, SRC 58.004, and SRC 58.190; and creating new provisions

(b) Ordinance No. 113-07 Providing financing to property owners for payment of parks, water, sewer, and transportation system development charges against property located in the City of Salem, Oregon; making provisions therefor; and declaring an emergency - Wards 1, 4, 7 and 8 - Councilors Bennett, Sullivan, DeHart and Clem - Lansing, South Gateway, Croisan-Illahe and West Salem

9. MANAGEMENT REPORTS

10. PUBLIC COMMENT: ( Other than agenda items)

11. NEW BUSINESS:

11.1 MAYOR’S ITEMS

11.2 COUNCILOR’S ITEMS