City of Salem -

Council Agenda

December 10, 2007
City of Salem Internet Home Page: www.cityofsalem.net

UPCOMING PUBLIC HEARINGS OR
WORK SESSIONS, AND FUTURE AGENDA ITEMS:

PUBLIC HEARINGS:

(Public Hearings begin no later than 7:30 p.m.)

Continuation of Public Hearing - Ordinance Bill No. 126-07 ~ January 7
Relating to Solid Waste Management

Downtown Economic Improvement District ~   January 7

Continuation of Public Hearing - Demolition of 4192 Sylvia St. SE   ~ January 14

SRC Sign Code Amendments Addressing Stadium and    ~ January 14
Sports Facilities Signs and Administrative and Constitutional Issues

SRC 62, Sign Code Amendments Addressing New Technology   ~ January 28
In Lighting Signs

Owner-Initiated Annexations (3 properties)    ~ January 28

Proposed Update to the Water and Wastewater System ~ February 4
Development Charge (SDC) Methodology

Proposed Modifications to the Transportation System    ~ February 25
Development Charges Methodology, Eligible Project List, and Fee

2008 Transportation Bond    ~ March 10

WORK SESSIONS:
Transportation System Development Charges (TSDC) Update    ~   January 7, 5:30 p.m.

Water/Wastewater SDC Methodology   ~   January 14, 5:30 p.m.

Santiam Watershed Council    ~   January 22, 6:00 p.m.

City of Salem Biosolid Program   ~ February 4, 5:30 p.m.

2008 Transportation Bond   ~ February 11, 5:30 p.m.

FUTURE REPORT:

Ordinance No. 2-08 Relating to the Salem Area Comprehensive ~ January 7
Plan Map and the East Lancaster Neighborhood Plan Map, amending
both Plan Maps to change the Plan Designation for property
located at 1850 45th Avenue NE from Single Family Residential
to Multifamily Residential

“SPECIAL MEETING”
AGENDA
URBAN RENEWAL AGENCY
OF THE CITY OF SALEM, OREGON
6:30 P.M.

A. ROLL CALL

Pledge of Allegiance

B. APPROVAL OF SPECIAL MEETING AGENDA

C. PUBLIC COMMENT: (Comment on specific agenda items other than public hearings and deliberations. Each person’s comments will be limited to three minutes.)

D. BOARD MEMBER ITEMS:

(1) Minimum Review Time for Major Funding Expenditures - Board Member Clem

E. INFORMATION REPORTS:

(1) Purchases Approved Administratively for the Urban Renewal Agency - October 23, 2007 through November 19, 2007 (AS)

F. ADJOURNMENT

EXECUTIVE SESSION: 5:15 p.m.
Urban Renewal Agency: City Manager’s Conference Room
Real Property Transactions - ORS 192.660 (2)(e)

BUDGET COMMITTEE: 5:30 p.m.
Financial Status Reports and Five-Year Forecast Council Chambers

SALEM CITY COUNCIL
AGENDA
Immediately Following Urban Renewal Agency Meeting
CITY OF SALEM, OREGON
December 10, 2007

1. ROLL CALL

     1.1 Proclamations:

     (a) Appreciation to Robert Wells, City Manager

2.   REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES: Representatives of City Boards, Commissions and Committees may comment on any item of City business except public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Representatives must sign up prior to the commencement of this meeting in order to present testimony.

3.   PUBLIC COMMENT: Up to thirty minutes is available for persons other than City Boards, Commissions and Committee representatives to comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Each person’s comments will be limited to three minutes.

   Time will be provided at the end of the meeting for comments on issues of City business not on the agenda.

All agenda items marked by * require action by Council at this meeting meeting.

4.   CONSENT CALENDAR: All items on the Consent Calendar that will be adopted as a group by a single motion.

4.1 MINUTES:

(a) December 3, 2007

4.2 RESOLUTIONS:

* (a) Resolution No. 2007-113 Amending the Building and Safety Division Fee Schedule to Increase the State of Oregon Surcharge from 8% to 12% in Compliance with House Bill 2405    (CD)
    - And -
    Resolution No. 2007-114 Amending the Public Works Department Fee Schedule to Increase the State of Oregon Surcharge from 8% to 12% in Compliance with House Bill 2405    (CD)

Recommended Action: Staff recommends that City Council approve Resolution No. 2007-113 amending the Building and Safety Division fee schedule and Resolution 2007-114 amending the Public Works Department fee schedule to increase the State of Oregon surcharge from 8% to 12% in compliance with HB 2405.

(b) Resolution No. 2007-116 Dedicating property located on the south line of Market Street NE west of Broadway Street NE and east of Liberty Street NE, for a street and right-of-way - Ward 1 - Councilor Bennett - CAN-DO (PW)

Recommended Action: Staff recommends that City Council approve Resolution No. 2007-116.

(c) Resolution No. 2007-117 Dedicating property located at the north line of Madras Street SE, east of Commercial Street SE for a street and right-of-way - Ward 4 - Councilor Sullivan - South Gateway (PW)

   Recommended Action: Staff recommends that City Council approve Resolution No. 2007-117.

   4.3 ROUTINE ITEMS:

*  (a) Extension of Funding for Go Downtown Salem! - Ward 2 - Councilor Tesler - CAN-DO    (AS)

Recommended Action: Staff recommends that City Council authorize the City Manager to extend the contract with Go Downtown Salem! through June 30, 2008 and allow the use of the remaining $35,000 to continue downtown services.

(b) Parking Lease with 480 Liberty LLC - Ward 2 - Councilor Tesler - CAN-DO (AS)

Recommended Action: Staff recommends that City Council authorize staff to negotiate a long-term parking lease with 480 Liberty, LLC for the purpose of securing parking capacity sufficient to meet the needs of the development proposed for 480 Liberty Street SE.

* (c) Hearings Officer Decision - Specific Conditional Use 07-7 - Bar Industries, Inc. - 3595 Liberty Road S - Ward 7 - Councilor DeHart - South Salem (CD)

Recommended Action: Receive and File

(e) Status of West Salem Neighborhood Plan Implementation - Ward 8 - Councilor Clem (CD)

Recommended Action: Information only.

(f) Recruitment Efforts for Additional Commercial Air Service to Los Angeles - Ward 2 - Councilor Tesler - SEMCA (CD)

Recommended Action: Information only.

(g) Hearing and Appeal Procedures for Comprehensive Plan Changes (CD)

Recommended Action: Information only.

(h) Neighborhood Task Force Membership and Tasks (CS and CD)

Recommended Action: Staff recommends that City Council: 1) Affirm the eight citizen members of the original Task Force who are able to continue in their service and appoint two new members; 2) Affirm the following tasks as the assignment for the Neighborhood Task Force: a) Assess progress made over the past year to strengthen neighborhood association participation and involvement; b) Develop more specific recommendations regarding the City’s annual review process for neighborhood associations; c) Review draft text for SRC revisions intended to clarify the advisory role of neighborhood associations, and to include additional recognized roles of a neighborhood association; d) Provide staff with input regarding a set of Administrative Rules or Departmental Policies related to the Neighborhood Association Program; and e) Make recommendations about further advancing any of the original recommendations to strengthen neighborhood association participation and involvement that have not yet been acted upon.

(i) Library Strategic Planning Process (Library)

    Recommended Action: Information only.

   (j) City of Keizer Intergovernmental Agreement    (PD)

    Recommended Action: Staff recommends that City Council authorize the City Manager to enter into an Intergovernmental Agreement to furnish the City of Keizer crime analysis services.

   (k) Public Works Mid-Year Project Request    (PW)

Recommended Action: Staff recommends that City Council approve FY 07/08 project funding authority in various cost centers as detailed in the report for a new water reservoir, sanitary sewer force main, and repairs and improvements at WLWPCF.

(l) Water and Sewer Rate Surcharge for Outside City Customers (PW)

Recommended Action: Staff recommends that City Council accept the recommendation of the Water/Wastewater Task Force to phase out the 7.5 percent water and sewer rate surcharge at a rate of 1 1/2 percent in 2009, and 1 percent per year from 2010 through 2015.

*(m) Chemeketa Community College Lease Extension in Liberty Parkade - Ward 2 - Councilor Tesler - CAN-DO (UD)

    Recommended Action: Staff recommends that City Council: 1) find that the space is not needed for public use; and 2) authorize the City Manager to execute a lease amendment with Chemeketa Community College that will extend the lease between the City of Salem and Chemeketa Community College for 4,486 square feet of City owned leasehold space located at 365-375 Ferry Street through September 30, 2009.

5.   SPECIAL ORDERS OF BUSINESS:   (Includes consideration of items deferred from the consent calendar and any action item which requires a selection among options, or consideration of matters of special importance to the Council)

6.   UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances)

7.   PUBLIC HEARINGS: (Includes deliberations and deliberations from hearings held over from previous meetings). Public hearings will commence no later than 7:30 p.m.

   (a) Adoption of the Revised Findings and Order for Comprehensive Plan Change/ Zone Change 06-6 - Pacific Realty Associates, L.P., for property located at the 2500 Block of Boone Road SE - Ward 4 - Councilor Sullivan - South Gateway    (CD)

Recommended Action: Staff recommends that City Council adopt the findings and order for Comprehensive Plan/Zone Change 06-6 as modified to reflect the adopted City Council motion.

Note: This hearing has been closed. No further public testimony will be taken.

(b) Transmittal of Withdrawal Letter for Subdivision 07-17 for property located at 1712 Doaks Ferry Road NW - Ward 8 - Councilor Clem - West Salem (CD)

Recommended Action: Information only.

Note: This hearing has been closed. No further public testimony will be taken.

8. CALENDAR OF ORDINANCE BILLS:

    8.1 FIRST READING OF ORDINANCE BILLS

    (a)  Ordinance Bill No. 128-07 Providing financing to property owners for payment of parks, water, sewer, and transportation system development charges against property located in the City of Salem, Oregon; making provisions therefor; and declaring an emergency - Wards 1 and 4 - Councilors Bennett and Sullivan - Grant, NEN and South Gateway    (PW)

    Recommended Action: Staff recommends that City Council advance Ordinance Bill No. 128-07 to second reading, establishing a lien on the property listed.

8.2  SECOND READING OF ORDINANCE BILLS

None.

9. MANAGEMENT REPORTS

10. PUBLIC COMMENT: (Other than agenda items)

11. NEW BUSINESS:

11.1 MAYOR’S ITEMS:

(a) Announcement of Council Committee Appointments

  (b) Announcement of Appointments/Reappointments to Various Advisory Boards and Commissions

  11.2 COUNCILOR’S ITEMS:

(a) Downtown Overlay Zones - Councilor Bennett

12. ADJOURNMENT