Council Agenda

March 31, 2008
City of Salem Internet Home Page:   www.cityofsalem.net

UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS: 

PUBLIC HEARINGS:  (Public Hearings begin no later than 7:30 p.m.)

Capital Improvement Program - FY2008/2009 – FY2012/2013  ~  April 7

Annexation Case No. C-664, 5122 Hayesville Drive NE  ~  April 7

Proposed Modifications to the Transportation System Development Charges Methodology, Eligible Project List, and Fee  ~  April 7

Appeal of Historic Landmarks & Design Review Commission Decision Historic Review Case No. HIS 08-1 - Jeff Hanlon and Peggy Sato -
235 15th Street NE  ~  April 14

2008 - 2009 Housing and Community Development Action Plan ~  April 28

WORK SESSIONS:
Vision 2020 Update  ~   April 7, 6:00 p.m.

FUTURE REPORTS:                                                

Ordinance Bill No. 13-08  Relating to Nonconforming Lots and Permitted Uses; Amending SRC Chapters 148 and 112 - (RM2 Multiple
Family Residential) allowing single family homes, other than manufactured homes, on pre-existing legal lots less than 6,000 square feet in area  ~ April 7

Ordinance Bill No. 19-08  Relating to Historic Landmarks and Design Review; amending SRC Chapters 20C, 120, 120A, 137, 138, 143B, 143C,
143D, and 148  ~  April 7

BUDGET COMMITTEE: 

Meetings will be held in the Council Chambers at 6:30 p.m. Dates with “*” have informal pre-Budget Committee meetings in the City Manager’s Conference Room at noon   ~   April 2, April 9*,  April 16 *, April 23 *,  April 30 *, May 7 *,   May 14


Review Schedule:

Administrative Services, including Office of the Director,   Contracts and Procurement, Facilities, Parking Services, Municipal Court, Finance; City Services Fund, including Fleet Services and Shops Facilities Maintenance; and Downtown Parking Fund.  Community Development, including Office of the Director, Planning, Compliance Services and Building and Safety Fund and Airport Fund.  ~  April 9

Legal; Fire, including Fire Department and Emergency Services Ambulance) Fund; Police, including Police Department and Willamette Communications Center Fund and Radio Communication.  ~  April 16

Library; Human Resources and Self Insurance Fund; Mayor and  City Council; City Manager’s Office; Cultural and Tourism Fund; Non-Departmental; Debt Service Funds; General Fund Revenues.  ~  April 23
 
 
Community Services, including Administration, Community Resources, Parks Operations, and Parks Construction; Trust Funds; Urban Development, including Leasehold Fund and Community Renewal Fund (Block Grant); Urban Renewal Agency.  ~  April 30

 Public Works Fund, including Office of the Director, Engineering, Transportation, Streets, Water and Sewer Fund, and Public Works Construction; Information Technology, including Telecommunications and City Services Fund, including Printing and Reprographics.  ~  May 7

SCHEDULE OF COMMUNITY CONNECTIONS PUBLICATIONS:

 Issue    Articles Due      Mail Date
 May       April 2               April 21
 June      May 7               May 26

     
  
SALEM CITY COUNCIL
“SPECIAL MEETING”
AGENDA
CITY OF SALEM, OREGON
March 31, 2008
6:30 P.M.

1.  ROLL CALL

  1.1 Pledge of Allegiance

2.  APPROVAL OF SPECIAL MEETING AGENDA

3.  PUBLIC COMMENT  (Comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings.  Each person’s comments will be limited to three minutes.)  

4.  ACTION ITEMS:

    * (a)  Resolution No. 2008-17  Dedicating property located on the west side of Turner Road SE, from the entrance road to Cascade Gateway Park to the south side of the Garmin Industries frontage for street and right-of-way - Ward 2 - Councilor Tesler - SEMCA    (PW)

   Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-17 dedicating currently owned City property as public right-of-way to facilitate the Turner Road SE Improvement Project as shown on Exhibits A and B.

   * (b) Resolution No. 2008-24  Dedicating property located on the southwest corner of the intersection of Parkway Drive and Glen Creek Road NW for street and right-of-way - Ward 8 - Councilor Clem - West Salem    (PW)

   Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-24.

 
   * (c) Resolution No. 2008-27 Authorizing Negotiation for the Acquisition of Permanent Easements for Construction of the Turner Road SE Sidewalk and Street Light Project - Ward 2 - Councilor Tesler - SEMCA    (PW)
   
   Recommended Action:  Staff recommends that City Council adopt Resolution No. 2008-27 declaring intent to negotiate for acquisition of easements for the construction of the Turner Road SE Sidewalk and Street Light Project.


   * (d)  Resolution No. 2008-28 Amending “Exhibit 2" of Resolution No. 2008-11 Creating a Part-time Employee Parking Permit for Specific On-street Locations Within the Downtown Area and Establishing Fees and Charges for Parking Services - Ward 2 - Councilor Tesler - CAN-DO    (AS)

    Recommended Action:  Staff recommends that City Council adopt Resolution No. 2008-28 to establish the following parking fees: 1) fee increases from $56 to $70 in three phases at Liberty Square Parkade; 2) fee increases from $35 to $50 in three phases at Pringle Parkade; 3) a downtown on-street scratch-off permit ($6.00 per day) for customers; and 4) passport application and processing fees set by the US State Department.
 

   * (e) Reappointment of Municipal Judges Pro Tempore    (AS)
   
   Recommended Action:  The Honorable Jane Aiken requests that the Municipal Judge Pro Tempore, Jon Weiner and Robert Williamson, be re-appointed by Council to serve another term in this position.

   * (f)  Administrative Decision - Partition 08-1 - Northwest Willamette Homes, LLC - 2247 Evergreen Avenue NE - Ward 1 - Councilor Bennett - Lansing    (CD)
   
   Recommended Action:  Receive and File.

     * (g)  Administrative Decision - Partition 08-4 - Ralph Bochsler and Boschler Family Trust LLC - 5703 Cinnamon Teal Street SE - Ward 4 - Councilor Sullivan - South Gateway    (CD)

   Recommended Action:  Receive and File.

   
  * (h)  Administrative Decision - Replat 08-2 - David Tan and Michael Finkelstein - 4837 and 4853 Swegle Road NE - Ward 6 - Councilor Rogers - ELNA    (CD)
   
   Recommended Action: Receive and File.

     * (i)  Administrative Decision - Replat 08-3 - Gordon King and Roland and Mary Stewart - 185 and 195 Salem Heights Avenue S - Ward 7 - Councilor DeHart - South Salem    (CD)
    
   Recommended Action:  Receive and File.

    * (j)  Hearings Officer Decision - Variance 08-1 - Ronald E. Moser - 4130 Portland Road NE - Ward 5 - Councilor Tarter - Northgate    (CD)

   Recommended Action:  Receive and File.

     * (k)  Historic Landmarks and Design Review Commission Decision - Design Review Case No. DR08-2 - Chemeketa Community College; Clayton Vorse, Architect - 608, 626, and 640 High Street NE - Ward 1 - Councilor Bennett - CAN-DO    (CD)
   
   Recommended Action:  Receive and File.

    * (l)  Historic Landmarks and Design Review Commission Decision - Design Review Case No. DR08-3 - Hollywood Renewal, LLC; Richard Berger - 2645 Portland Road NE - Ward 5 - Councilor Tarter - Highland    (CD)

   Recommended Action:  Receive and File.

     * (m)  Planning Commission Decision - Resolution No. PC 08-3 - Comprehensive Plan Change/Zone Change 07-9 - Eric Rouse, Mountain West Senior Housing LLC - 3400 Block of Kuebler Boulevard SE - Ward 3 - Councilor Nanke - SEMCA    (CD)
   
   Recommended Action:  Receive and File.

     * (n)  Planning Commission Decision - Resolution No. PC 08-4 - Comprehensive Plan Change/Zone Change 07-10 - Greater Northwest ConstructionTerry Bergamo - 2400 Block of Fisher Road NE - Ward 1 - Councilor Bennett - NOLA    (CD)
   
   Recommended Action:  Receive and File.

     * (o)  Subdivision Review Committee Decision - Stoneway View Estates Subdivision 08-1 - Paul Snegirev - 300 Block of View Drive NW - Ward 8 - Councilor Clem - West Salem    (CD)
    
   Recommended Action:  Receive and File.

    * (p)  Restrictions on Helicopter Flight Operations  - Ward 2 - Councilor Tesler - SEMCA    (CD)
   
   Recommended Action:  Information only.
  

     * (q)  Fuel Storage Tanks at McNary Field - Ward 2 - Councilor Tesler - SEMCA  (CD)
   
   Recommended Action:  Staff recommends that City Council adopt Alternative (1): A task force be formed with three members of Council and three members of the Airport Advisory Commission (AAC) to review existing policies regarding fuel facilities at McNary File and to make appropriate recommendations for policy changes.

     * (r)  Salem Saturday Market Annual Noise Variance - Ward 2 - Councilor Tesler - CAN-DO    (CD)  

   Recommended Action:  Staff recommends that City Council grant a noise variance for the Salem Saturday Market events, and that the conditions listed in the report become requirements of the variance.

     * (s)  Library Services and Technology Act Grant    (Library)
 
   Recommended Action:  Staff recommends that City Council authorize staff to apply for, and execute a grant contract with the Oregon State Library, for the final year of a Library Services and Technology Act (LSTA) grant in the amount of $37,540.

     * (t)  Acceptance of an Oregon Water Supply and Conservation Initiative Grant    (PW)

   Recommended Action:  Staff recommends that City Council approve the acceptance of an Oregon Water Resources Department Water Supply and Conservation Initiative grant in the amount of $20,000 if awarded on April 15, 2008.
 

     * (u)  Multiple Account Water/Sewer Customer Billing Processes    (PW)

   Recommended Action:  Staff recommends that the City: 1) Offer expanded consolidated billing services to qualified customer accounts on a case-by-case basis. The expanded services include customizing electronic billing and reporting functionality based on the customer's preferred method of billing and reporting;   2) Approve a new fee schedule for customized consolidated billing and reporting; and 3) Allow the designated parties (either landlord or tenant) to sign up for water and sewer service upon request.

     * (v)  Set public hearing for second Petition-Initiated Vacation of Unopened Bellevue Street SE Right-of-Way, between Liberty Street SE and High Street SE - Ward 2 - Councilor Tesler - Ward 2 - Councilor Tesler - SEMCA    (PW)

   Recommended Action:  Staff recommends that City Council direct the City Manager Pro Tem to set a Public Hearing to receive input on the second proposed Bellevue Street SE right-of-way vacation.

   
     * (w)  Water and Sewer Rate Surcharge for Outside Jurisdictions     (PW)

   Recommended Action:  Staff and City Council ad hoc committee recommends phasing out the 7.5 percent water and sewer rate surcharge for the cities of Keizer and Turner at a rate of 1½ percent in 2009, and 1 percent per year from 2010 through 2015.

   
    * (x) Energy and Environmental Management Update    (PW)

   Recommended Action:  Information only.

     * (y)  Appeal of Airport Advisory Commission Recommendation to Issue an Operating License - Ward 2 - Councilor Tesler - SEMCA    

   Recommended Action:  Staff recommends that City Council direct staff to schedule a public hearing to review the recommendation of the AAC based on receiving an appeal under Salem Revised Code (SRC) Chapter 9.020 and provide notice of the hearing.

   Communications from: Janice Munsey; Jason Rayburn; Mike Moon and Gretchen Flesher Moon.



5.  PUBLIC HEARINGS:   (Includes deliberations and deliberations from hearings held over from previous meetings). Public hearings will commence no later than 7:30 p.m.
 
  (a) Deliberations - Proposed Referral of the November 2008 Streets and Bridges General Obligation Bond Measure    (PW)

   Recommended Action:  The Council Streets and Bridges Bond Committee and staff recommend that City Council direct staff to prepare a measure, ballot title, explanatory statement, and other documents necessary to refer to the voters a general obligation bond measure to improve the City’s streets and bridges for the November 4, 2008, general election. It is further recommended that: 1) The total amount of bonding authority not exceed $98,600,000, including the cost of issuing bonds and capital program administration; 2) The proposed bonding authority be used to design and construct the projects illustrated in Attachment A and listed in  Tables 1 (page 7) and 2 (page 9) of the staff report; 3) The bonding authority be issued in multiple sales of 15-year bonds that obtain proceeds needed to fund projects and maintain the lowest increase in the property tax levy for repayment of the bonds; and 4) As the list of approved projects nears completion, staff bring forward for Council consideration use of the accumulated savings from completed projects and accrued interest earnings, in excess of program administrative costs, for funding the projects listed in Table 3 (page 18) of the staff report.

   Note: Supplemental staff report included in packet.

   Communications from:  Wendy Pyper, Acting Chair, Faye Wright Neighborhood Association; Ken Karp; Lora Meisner; Larry George, Chair, Morningside Neighborhood Association; Gary Obery.

6. ADJOURNMENT