City of Salem -

Council Agenda

April 7, 2008
City of Salem Internet Home Page: www.cityofsalem.net

UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS:

PUBLIC HEARINGS:
(Public Hearings begin no later than 7:30 p.m.)

Appeal of Historic Landmarks & Design Review Commission Decision ~ April 14
Historic Review Case No. HIS 08-1 - Jeff Hanlon and Peggy Sato -
235 15th Street NE

Council Review of Variance 08-1 - Ryan Burdue - 4130 Portland Road NE ~ April 14

Petition Initiated Vacation of Unopened Bellevue Street SE ~ April 28
Right-of-Way, Between Liberty Street SE and High Street SE

2008 - 2009 Housing and Community Development Action Plan ~ April 28

Appeal of Airport Advisory Commission Recommendation ~ April 28
Regarding Helicopter Flight School

FUTURE REPORTS:

Ordinance Bill No. 16-08 Relating to Building Codes, ~ April 14
Amending SRC 56.001 and 56.012 declaring an emergency -
and Resolution No. 2008-21 Setting Fees and Charges for the
Building & Safety Area

BUDGET COMMITTEE:

Meetings will be held in the Council Chambers at 6:00 p.m.             ~ April 9*, April 16 *,
Dates with “*” have informal pre-Budget Committee meetings        ~ April 23 *, April 30 *,
in the City Manager’s Conference Room at noon                               ~ May 7 *, May 14

Review Schedule:
Administrative Services, including Office of the Director,                   ~ April 9
Contracts and Procurement, Facilities, Parking Services,
Municipal Court, Finance; City Services Fund, including
Fleet Services and Shops Facilities Maintenance; and
Downtown Parking Fund. Community Development, including
Office of the Director, Planning, Compliance Services and
Building and Safety Fund and Airport Fund.

Legal; Fire, including Fire Department and Emergency Services ~ April 16
Ambulance) Fund; Police, including Police Department and
Willamette Communications Center Fund and Radio Communication.

Library; Human Resources and Self Insurance Fund; Mayor and ~ April 23
City Council; City Manager’s Office; Cultural and Tourism Fund;
Non-Departmental; Debt Service Funds; General Fund Revenues.

Community Services, including Administration, Community ~ April 30
Resources, Parks Operations, and Parks Construction; Trust Funds.

Public Works Fund, including Office of the Director, Engineering, ~ May 7
Transportation, Streets, Water and Sewer Fund, and Public Works
Construction; Information Technology, including Telecommunications
and City Services Fund, including Printing and Reprographics;
Urban Development, including Leasehold Fund and Community
Renewal Fund (Block Grant); Urban Renewal Agency.

SCHEDULE OF COMMUNITY CONNECTIONS PUBLICATIONS:

Issue Articles Due Mail Date
June May 7 May 26

SALEM HOUSING AUTHORITY
AGENDA
6:30 P.M.
April 7, 2008

1. ROLL CALL

1.1 Pledge of Allegiance

CONSENT CALENDAR:

2. REPORTS:

2.1 Program Management Report

3. RESOLUTIONS:

3.1 Resolution No. 2049 Revision of the Public Housing Admission and Continued Occupancy Plan

Recommended Action: Staff recommends that the Salem Housing Authority Commission adopt Resolution No. 2049, authorizing the revised Public Housing ACOP effective May 1, 2008.

4. OTHER BUSINESS:

4.1 Housing Authority Commission Minutes of March 3, 2008

5. ADJOURNMENT

EXECUTIVE SESSIONS: 5:00 p.m.
City Council: City Manager’s Conference Room
Real Property Transactions - ORS 192.660 (2)(e)

Joint City Council and Urban Renewal Agency
Current litigation or litigation likely to be filed -
ORS 192.660(2)(h)

WORK SESSION:         6:00 p.m.
Vision 2020 Update      Council Chambers


SALEM CITY COUNCIL
AGENDA
CITY OF SALEM, OREGON
April 7, 2008
6:30 P.M.

1. ROLL CALL

1.1 Proclamations

(a) Arbor Week

(b) Alcohol and Drug Awareness Week

2. REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES: Representatives of City Boards, Commissions and Committees may comment on any item of City business except public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Representatives must sign up prior to the commencement of this meeting in order to present testimony.

3. PUBLIC COMMENT: Up to thirty minutes is available for persons other than City Boards, Commissions and Committee representatives to comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Each person’s comments will be limited to three minutes.

Time will be provided at the end of the meeting for comments on issues of City business not on the agenda.

All agenda items marked by * require action by Council at this meeting meeting.

4. CONSENT CALENDAR: All items on the Consent Calendar that will be adopted as a group by a single motion.

4.1 MINUTES:

   (a) March 10, 2008
   (b) March 17, 2008
   (c) March 31, 2008

4.2 RESOLUTIONS:

   (a) Resolution No. 2008-20 Dedicating property located on the north line of Madrona Avenue SE; west of Commercial Street SE for street and right-of-way - Ward 3 - Councilor Nanke - Faye Wright    (PW)

    Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-20.

    *  (b) Authorization of Application to Oregon State Parks and Recreation Department for a Local Government Grant and Intent to Negotiate for the Acquistion of a 5.4 Acre Parcel of Land for a Future Neighborhood Park - Ward 4 - Councilor Sullivan - South Gateway    (CS)

(1) Resolution No. 2008-22 Authorizing Application for a Grant for the Sunnyside Road Parks acquisition from the State of Oregon

(2) Resolution No. 2008-26 Authorizing Negotiation for the Acquisition of Sunnyside Road Parks

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-22 authorizing and ratifying the application for fiscal year 2008 State of Oregon Parks and Recreation Department Local Government grant, and adopt Resolution No. 2008-26 authorizing negotiation for the acquisition of property for a neighborhood park.

(c) Resolution No. 2008-23 Dedicating property located on the west line of Liberty Road S, south of Boone Road SE for street and right-of-way - Ward 7 - Councilor DeHart - Sunnyslope (PW)

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-23.

(d) Resolution No. 2008-25 Dedicating property located on the 23rd Street SE Extension to Mission Street SE for street and right-of-way - Ward 2 - Councilor Tesler - SESNA (PW)

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-25.

   4.3 ROUTINE ITEMS:

   (a) Purchases Approved Administratively - February 26, 2008 though March 31, 2008    (AS)

Recommended Action: Staff recommends that City Council provide comments to staff in order to prepare testimony to be presented at the April 18, 2008 public hearing before the CPAB regarding the OSHPPAP.

(c) First Wednesday Annual Noise Variance - Ward 2 - Councilor Tesler - CAN-DO (CD)

Recommended Action: Receive and File.

(g) Planning Commission Decision - Comprehensive Plan Change/Zone Change (CPC/ZC ) 08-7 - State Investments, LLC - 4040 Fairview Industrial Drive SE - Ward 3 - Councilor Nanke - Morningside (CD)

Recommended Action: Receive and File.

(i) Oregon Certified Local Government (CLG) Program Grant (CD)

Recommended Action: Staff recommends that City Council authorize staff to apply for and execute a grant contract with the State Historic Preservation Office (SHPO) for a Certified Local Government (CLG) Program Grant.

(j) Consideration of Existing Regulations Applicable to Religious Organizations within the Central Business District (CB) Zone - Ward 2 - Councilor Tesler - CAN-DO (CD)

Recommended Action: Staff recommends that City Council direct staff to prepare a resolution to initiate amendments to SRC Chapter 154 to allow religious organizations as an outright Permitted Uses within the CB zone.

(k) 2008 Arbor Week/Tree City USA Information (CS)

Recommended Action: Information only.

(l) Salem Social Service Provider Update: Liberty House (CS)

Recommended Action: Staff recommends that City Council authorize the City Manager Pro Tem to sign the Reinstatement and Extension Agreement to the City of Salem/Salem-Keizer School District 24J Pool Use Agreement (Attachment A of the staff report), to be in effect through September 1, 2008.

(n) Salem Regional Traffic Control Center Intergovernmental Agreement (PW)

Recommended Action: Staff recommends that City Council authorize the City Manager Pro Tem to enter into the Intergovernmental Agreement (Attached to staff report) with ODOT for the purposes of receiving federal funds and providing local matching funds to operate the Salem Regional Traffic Control Center, and further authorize the City Manager Pro Tem to administer and modify the agreement as needed in the best interest of the City.

(o) Potential Banner Poles Locations Within the North Gateway Urban Renewal Area - Ward 5 - Councilor Tarter - Northgate and Highland (UD)

Recommended Action: Staff recommends that City Council postpone a decision on banner pole location and funding to allow the North Gateway Redevelopment Advisory Board additional time to consider the project as part of a broader discussion of future funding priorities, as will be conveyed to the Urban Renewal Agency in a future update to the Ten-Year Spending Plan.

5. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the consent calendar and any action item which requires a selection among options, or consideration of matters of special importance to the Council)

6.   UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances)

7.   PUBLIC HEARINGS: (Includes deliberations and deliberations from hearings held over from previous meetings). Public hearings will commence no later than 7:30 p.m.

     (a) Continuation: Assessments for Downtown Economic Improvement Project - Ward 2 - Councilor Tesler - CAN-DO    (AS)

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-16 Assessing Benefitted Properties within the Downtown Salem Economic Improvement District, for the economic improvement project described in Ordinance No. 1-08 Section 2.

Communications from: Chris Morris, Kenneth Campbell, Ann John, and Susan Miller.

(b) Adoption of the City's Fiscal Year 2008-09 through 2012-13 Capital Improvement Program (FY 2008-09)

Recommended Action: Staff recommends that City Council adopt the preliminary CIP, as published, with the changes listed in Attachment A of the staff report.

   (c) Petitioner-Initiated Annexation of Territory Located at 5122 Hayesville Drive NE (Annexation Case No. C-664)    (CD)

    Recommended Action: Staff recommends that City Council: 1) Find that Petitioners submitted a valid triple majority consent petition for annexation of the Territory and thus an election is dispensed within the Territory proposed to be annexed; 2) Determine that Annexation Case No. C-664 satisfies the criteria of Salem Revised Code (SRC) 165.130 (c) and adopt Order No. 08-C-664, which is Attachment 1 of the staff report; 3) Refer the proposed annexation to the November 4, 2008 election ballot, and, if approved by the voters:
    A) Change the Salem Area Comprehensive Plan Map designation from             “Developing Residential” to “Multi-Family Residential”; B) Rezone the Territory from a Marion County UT-5 (Urban Transition) zone to City of Salem RM1 (Multiple Family Residential) zone; and C) Withdraw the Territory from Marion County Fire District #1.

   (d) Proposed Modifications to the Transportation System Development Charges    Methodology, Eligible Project List, and Fee    (PW)

    Recommended Action: Staff recommends that City Council open the public hearing and continue the hearing to the May 5, 2008, Council Meeting.

8. CALENDAR OF ORDINANCE BILLS:

    8.1 FIRST READING OF ORDINANCE BILLS

    (a) Ordinance Bill No. 13-08 Relating to Nonconforming Lots and to Permitted Uses; and Amending SRC 112.065, SRC 148.310, SRC 148.370 and SRC 148.390

     Recommended Action: Staff recommends that City Council advance Ordinance
     Bill No. 13-08 to second reading for enactment.

    (b) Ordinance Bill No. 17-08 Vacating Bellevue Street SE    (PW)

    Recommended Action: Staff recommends that City Council advance Ordinance
    Bill No. 17-08 to second reading for enactment.

(c) Ordinance Bill No. 19-08 Relating to Historic Landmarks and Design Review; amending SRC 20C.010, SRC 20C.020, SRC 120.010, SRC 120.020, SRC 120.030, SRC 120.070, SRC 120.080, SRC 120.090, SRC 120.100, SRC 120A.020, SRC 120A.040, SRC 120A.050, SRC 120A.060, SRC 120A.070, SRC 120A.090, SRC 120A.100, SRC 120A.110, SRC 120A.120, SRC 137.040, SRC 138.040, SRC 143B.300, SRC 143C.110, SRC 143C.150, SRC 143D.090, SRC 143D.220, SRC 143D.260, SRC 148.210, and SRC 148.360 (CD)

Recommended Action: Staff recommends that City Council advance Ordinance Bill No. 19-08 to second reading for enactment.

8.2 SECOND READING OF ORDINANCE BILLS

    (a) Ordinance Bill No. 10-08 Relating to Employment Centers; Amending SRC 161.030

    (b) Ordinance Bill No. 12-08 Providing Financing to Property Owners for Payment of Parks, Water, Sewer, and Transportation System Development Charges against property located in the City of Salem, Oregon; making provisions therefor; and declaring an emergency     (PW)

9.  MANAGEMENT REPORTS

    (a) Neighborhood Task Force Recommendations    (CS)

Recommended Action: Staff recommends that City Council accept the 2008 Neighborhood Task Force Report and direct the City Manager Pro Tem to set a public hearing to receive input on the Task Force recommendations to strengthen neighborhood association participation and involvement.

10. PUBLIC COMMENT: (Other than agenda items)

11. NEW BUSINESS:

   11.1 MAYOR’S ITEMS

   11.2 COUNCILOR’S ITEMS

12. ADJOURNMENT

AGENDA
URBAN RENEWAL AGENCY
OF THE CITY OF SALEM, OREGON
April 7, 2008
Immediately Following City Council Meeting

A. ROLL CALL

A.1 Approval of Board Minutes

(a) March 17, 2008

B. REPORTS OF COMMITTEES:

C. PUBLIC COMMENTS: (Comment on agenda items other than public hearings and deliberations. Each person’s comments will be limited to three minutes.)

D. CONSENT CALENDAR:

D.1 ACTION ITEMS:

(a) Resolution No. 08-5 URA Authorizing the Executive Director to Approve and to Execute Certain Permits of Entry for Agency-owned or Agency-controlled Real Property (UD)

Recommended Action: Staff recommends that the Agency Board adopt Resolution No. 08-5 URA delegating authority to the Executive Director to approve and execute revocable permits of entry for Agency owned property.

(b) Real Property Transfer from the Urban Renewal Agency to the City of Salem of land necessary for the extension of Salem Industrial Drive south from Hyacinth Street - Ward 5 - Councilor Tarter - Northgate (UD)

Recommended Action: Staff recommends that the Urban Renewal Agency Board authorize the Interim Executive Director to execute a deed transferring 6,757 square feet of land to the City of Salem to extend Salem Industrial Drive south from Hyacinth Street, to be dedicated for right-of-way purposes in the near future.

D.2 INFORMATION REPORTS

(a) Purchases Approved Administratively for Urban Renewal Agency of the City of Salem January 29, 2008 through March 31, 2008 (AS)

D.3 COMMUNICATIONS

E. PUBLIC HEARINGS AND DELIBERATION

F. FURTHER CONSIDERATIONS OF ITEMS ON THE CONSENT CALENDAR

G. NEW BUSINESS

H. ADJOURNMENT