City of Salem -

Council Agenda

April 14, 2008
City of Salem Internet Home Page: www.cityofsalem.net

UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS:

PUBLIC HEARINGS:
(Public Hearings begin no later than 7:30 p.m.)

Petition Initiated Vacation of Unopened Bellevue Street SE          ~   April 28
Right-of-Way, Between Liberty Street SE and High Street SE

2008 - 2009 Housing and Community Development Action Plan    ~ April 28

Appeal of Airport Advisory Commission Recommendation              ~ April 28
Regarding Helicopter Flight School

Proposed Modifications to the Transportation System                   ~ May 5
Development Charges Methodology, Eligible Project List, and Fee

5 Petitioner-Initiated Annexations      ~   May 5

Neighborhood Task Force                   ~   June 2

State Revenue Sharing Funds            ~ June 9

FY 2008-2009 Budget (Council and URA)  ~  June 9

WORK SESSIONS:

Parks Master Plan ~ May 5, 5:30 p.m.

BUDGET COMMITTEE:

Meetings will be held in the Council Chambers at 6:00 p.m.              April 16*, April 23 *,
Dates with “*” have informal pre-Budget Committee meetings         April 30*, May 7*,
in the City Manager’s Conference Room at noon                               May 14

Review Schedule:
Legal; Fire, including Fire Department and Emergency Services ~ April 16
Ambulance) Fund; Police, including Police Department and
Willamette Communications Center Fund and Radio Communication.

Library; Human Resources and Self Insurance Fund; Mayor and ~ April 23
City Council; City Manager’s Office; Cultural and Tourism Fund;
Non-Departmental; Debt Service Funds; General Fund Revenues.

Community Services, including Administration, Community April 30
Resources, Parks Operations, and Parks Construction; Trust Funds.

Public Works Fund, including Office of the Director, Engineering, ~ May 7
Transportation, Streets, Water and Sewer Fund, and Public Works
Construction; Information Technology, including Telecommunications
and City Services Fund, including Printing and Reprographics;
Urban Development, including Leasehold Fund and Community
Renewal Fund (Block Grant); Urban Renewal Agency.

SCHEDULE OF COMMUNITY CONNECTIONS PUBLICATIONS:

Issue Articles Due Mail Date

June May 7 May 26

EXECUTIVE SESSIONS: 5:45 p.m.
City Council: City Manager’s Conference Room

Records Exempt by Law for Public Inspection -
ORS 192.660(2)(f)
Current litigation or litigation likely to be filed -
ORS 192.660(2)(h)

Urban Renewal Agency:
Real Property Transactions - ORS 192.660 (2)(e)
Records Exempt by Law for Public Inspection -
ORS 192.660(2)(f)

SALEM CITY COUNCIL
AGENDA
CITY OF SALEM, OREGON
April 14, 2008
6:30 P.M.

1.  ROLL CALL

  1.1 Pledge of Allegiance

1.2 Proclamations:

(a) Environmental Education Week

(b) National Library Week

(c) National Volunteer Week (Proclamation and Presentation)

2. REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES: Representatives of City Boards, Commissions and Committees may comment on any item of City business except public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Representatives must sign up prior to the commencement of this meeting in order to present testimony.

3. PUBLIC COMMENT: Up to thirty minutes is available for persons other than City Boards, Commissions and Committee representatives to comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Each person’s comments will be limited to three minutes.

Time will be provided at the end of the meeting for comments on issues of City business not on the agenda.

All agenda items marked by * require action by Council at this meeting meeting.

4. CONSENT CALENDAR: All items on the Consent Calendar that will be adopted as a group by a single motion.

4.1 MINUTES:

(a) April 7, 2008

4.2 RESOLUTIONS:

(a) Resolution No. 2008-29 Dedicating property located on the 23rd Street SE Extension to Mission Street SE for street and right-of-way - Ward 2 - Councilor Tesler - SESNA (PW)

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-29.

   (b) Resolution No. 2008-31 Dedicating property located south of Glen Creek Road NW, southerly to the intersection of the Southern Pacific Railroad right-of-way for street and right-of-way - Ward 8 - Councilor Clem - West Salem    (PW)

    Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-31.

   (c) Resolution No. 2008-32 Authorizing a Transfer of Appropriation to be Expended for the Purpose of Augmenting the Historic Facility Maintenance Reserve    (CM)

    Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-32 transferring $40,000 within the Cultural and Tourism Fund from contingency to materials and services to augment the historic facility maintenance reserve at the recommendation of the City of Salem Budget Committee.

(d) Resolution No. 2008-33 Authorizing an Inter-City Loan from Fleet Services Division to Senior Center Construction - Ward 5 - Councilor Tarter - Highland (CM)

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-33 authorizing an inter-fund loan in the amount of $1,924,000 between the Fleet Services Division and the Capital Improvements Fund, Senior Center Construction Division, to provide the short term financing necessary to complete construction of the new Senior Center.

   4.3 ROUTINE ITEMS:

   (a) Administrative Decision - Partition 08-5 - Sage Properties, LLC - 610, 650, 660, 670 and 680 Hawthorne Avenue SE - Ward 2 - Councilor Tesler - SESNA    (CD)

Recommended Action: Staff recommends that City Council refer this issue to the North Gateway Urban Renewal Advisory Board, requesting up to $245,000 in Urban Renewal Funds to develop specific plans for this site. The funds would support a topographical survey, a park master plan, construction documents, and construction cost estimates.

(e) Annual Volunteer Report (CS)

Recommended Action: Information only.

5.  SPECIAL ORDERS OF BUSINESS:   (Includes consideration of items deferred from the consent calendar and any action item which requires a selection among options, or consideration of matters of special importance to the Council)

6.   UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances)

7.   PUBLIC HEARINGS: (Includes deliberations and deliberations from hearings held over from previous meetings). Public hearings will commence no later than 7:30 p.m.

   (a) Continuation: Petitioner-Initiated Annexation of Territory Located at 5122 Hayesville Drive NE (Annexation Case No. C-664) - Ward 5 - Councilor Tarter - Northgate    (CD)

    Recommended Action: Staff recommends that City Council: 1) Find that Petitioners submitted a valid triple majority consent petition for annexation of the Territory and thus an election is   dispensed with in the Territory proposed to be annexed; 2) Determine that Annexation Case No. C-664 satisfies the criteria of Salem Revised Code (SRC) 165.130 (c) and adopt Order No. 08-C-664, which is Attachment I of the staff report; 3) Refer the proposed annexation to the November 4, 2008 election ballot, and, if approved by the voters: A) Change the
Salem Area Comprehensive Plan Map designation from “Developing Residential” to “Multi-Family Residential”; B) Rezone the Territory from a Marion County UT-5 (Urban Transition) zone to City of Salem RM1 (Multiple Family Residential) zone; and C) Withdraw the Territory from Marion County Fire District #1.

(b) Appeal of Decision of the Historic Landmarks & Design Review Commission of Historic Review Case No. 08-1; 235 15th Street NE - Ward 1 - Councilor Bennett - NEN (CD)

Recommended Action: Staff recommends that City Council affirm the Historic Landmarks & Design Review Commission decision that approved the request with conditions and adopt Order No. 2008-02-HDR on April 14, 2008.

Communication from: Joan Lloyd.

(c) Council Review of Variance 08-1 - Ryan Burdue - 4130 Portland Road NE - Ward 5 - Councilor Tarter - Northgate (CD)

Recommended Action: Staff recommends that City Council affirm the decision of the Hearings Officer and adopt Order No. 2008-01-VAR on April 14, 2008, to deny the request for three secondary signs consisting of two 155 square foot wall signs and one 126 square foot wall sign, but grant a request for one 155 square foot secondary wall sign located on the north elevation of the building. The property for Value Place Hotel located at 4130 Portland Road NE is in the Portland/Fairgrounds Road Overlay Zone and zoned CR (Commercial Retail) (Attachment A of the staff report). Findings and Order issued by the Hearings Officer on March 6 2008 is presented in Attachment B of the staff report.

Communication from: Diana Dickey, Chair, Northgate Neighborhood Association.

8. CALENDAR OF ORDINANCE BILLS:

   8.1 FIRST READING OF ORDINANCE BILLS

(a) Ordinance Bill No. 16-08 Relating to Building Codes, Amending SRC 56.001 and 56.012, and declaring an emergency    (CD)

   Recommended Action: Staff recommends that City Council advance Ordinance Bill No. 16-08 to second reading for enactment and direct staff to return with
   Resolution No.2008-21 on April 28, 2008 to add an enhanced or expedited services hourly rate to the Building and Safety fee schedule.

   8.2 SECOND READING OF ORDINANCE BILLS

   (a) Ordinance Bill No. 13-08 Relating to Nonconforming Lots and to Permitted Uses; and Amending SRC 112.065, SRC 148.310, SRC 148.370 and SRC 148.390

   (b) Ordinance Bill No. 17-08 Vacating Unopened Bellevue Street SE Right-of-Way lying between Liberty Street SE and High Street SE Right-of-way - Ward 2 - Councilor Tesler - SCAN    (PW)

   (c) Ordinance Bill No. 19-08 Relating to Historic Landmarks and Design Review; amending SRC 20C.010, SRC 20C.020, SRC 120.010, SRC 120.020, SRC 120.030, SRC 120.070, SRC 120.080, SRC 120.090, SRC 120.100, SRC 120A.020, SRC 120A.040, SRC 120A.050, SRC 120A.060, SRC 120A.070, SRC 120A.090, SRC 120A.100, SRC 120A.110, SRC 120A.120, SRC 137.040, SRC 138.040, SRC 143B.300, SRC 143C.110, SRC 143C.150, SRC 143D.090, SRC 143D.220, SRC 143D.260, SRC 148.210, and SRC 148.360     (CD)

9. MANAGEMENT REPORTS

10. PUBLIC COMMENT: (Other than agenda items)

11. NEW BUSINESS:

    11.1 MAYOR’S ITEMS

    11.2 COUNCILOR’S ITEMS

12. ADJOURNMENT