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AGENDA
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CITY OF SALEM BUDGET COMMITTEE
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DATE:
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Wednesday, April 30, 2008
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TIME:
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6:00 PM
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CHAIRPERSON:
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Laura Tesler
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PLACE:
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Salem Civic Center, City Council Chambers, 555 Liberty Street SE
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1.
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CALL TO ORDER - Chairperson Laura Tesler |
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2.
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ROLL CALL - Pledge of Allegiance |
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3.
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APPROVAL OF MEETING AGENDA |
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4.
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MINUTES |
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a. Minutes from April 23, 2008 Budget Committee Meeting |
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5.
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CORRESPONDENCE |
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a. E-mail from Janet Orlob supporting Olinger and Walker pools |
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b. E-mail from John Axell supporting Olinger and Walker pools |
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c. E-mail from Burt Kanner supporting Olinger and Walker pools |
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d. E-mail from Debbie Vassallo supporting Olinger and Walker pools |
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e. E-mail from Gayleen Brown supporting Olinger and Walker pools |
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f. E-mail from Nathanial Smith-Tripp supporting Olinger and Walker pools |
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g. E-mail from Debbie Vassallo supporting Olinger and Walker pools
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h. E-mail from Brunson family supporting Olinger and Walker pools |
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i. E-mail from Peter Bernardo supporting Olinger and Walker pools |
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j. E-mail from Cinda Brundidge supporting Olinger and Walker pools |
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k. E-mail from Sabrina Hance supporting Olinger and Walker pools |
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l. Letter from Phyllis & Quentin Bowman supporting Olinger and Walker pools |
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m. E-mail from Julie Bingham supporting Olinger and Walker pools |
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n. E-mail testimony from Peter Bernardo supporting Olinger and Walker pools |
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6.
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HANDOUT MATERIAL |
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a. Salem Human Rights and the Human Rights and Relations Advisory Commission Information Packet, Social Services Advisory Board Information Packet , Senior Center Advisory Commission Information Packet
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RECOMMENDATION: INFORMATION ONLY |
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b. Letter from Budget Committee member James regarding recommendations for the Information Technology budget |
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RECOMMENDATION: INFORMATION ONLY |
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c. Errata #3 |
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RECOMMENDATION: |
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Airport Capital Improvement Fund (construction) |
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1. Increase Airport Capital Improvement Fund budget grant revenues by $1,485,000 |
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2. Decrease Airport Capital Improvement Fund budget interfund transfer revenue by $5,000 |
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3. Increase Airport Capital Improvement Fund budget materials and services by $1,480,000 to add a terminal expansion project |
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Airport Fund (operations) |
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1. Decrease Airport Fund interfund transfers by $5,000 |
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2. Increase Airport Fund contingency by $5,000 |
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d. Errata #4 |
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RECOMMENDATION: |
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1. Increase Building and Safety Fund beginning fund balance by $400,000 |
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2. Increase Building and Safety Fund revenues by $1,414,450 |
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e. Errata #5 |
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RECOMMENDATION: |
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Community Development - Planning Division |
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1. Increase General Fund federal grant revenues by $70,000 |
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2. Increase materials and services by $70,000 |
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f. Errata #6 |
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RECOMMENDATION: |
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1. Increase General Fund revenues by $82,000 |
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2. Increase General Fund, Information Technology materials and services by $59,650 |
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3. Decrease Building and Safety Fund revenues by $42,000 |
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4. Decrease Building and Safety Fund materials and services by $20,300 |
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5. Decrease General Fund, Community Development materials and services by $14,810 |
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6. Decrease General Fund, Administrative Services materials and services by $3,600 |
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7. Decrease General Fund, Parks, Recreation and Community Services materials and services by $800 |
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8. Decrease Water and Sewer Fund materials and services by $3,540 |
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g. Errata #7 |
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RECOMMENDATION: |
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Within the Parks, Recreation and Community Services Department of the General Fund |
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1. Decrease Administration Division materials and services by $50,000 |
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2. Increase Parks and Recreation Division materials and services by $50,000 |
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3. Accept corrections to scrivener errors |
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h. Response – Cost of renting Salem Conference Center |
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RECOMMENDATION: INFORMATION ONLY |
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7.
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SUMMARY OF BUDGET COMMITTEE ACTIONS THROUGH APRIL 23, 2008 |
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Attachment 1 : Actions, deletions or changes made by the Budget Committee |
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Attachment 2 : Programs or projects placed on the Wish List |
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Attachment 3 : Information and reports requested by the Budget Committee |
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Attachment 4 : Correspondence received by the Budget Committee |
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8.
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GOAL SETTING / POLICY DISCUSSIONS |
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This is an opportunity for the Budget Committee members to discuss goals, concerns and general policies. |
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9.
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PUBLIC TESTIMONY FOR FUTURE BUDGET ISSUES |
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The Budget Committee has set aside time for public comment to address items not on the agenda. A total of twelve (12) minutes will be allotted for testimony on future budget issues. Each individual testifying will be limited to no more than three (3) minutes. |
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10.
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REVIEW OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT BUDGET |
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GENERAL FUND |
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Department Overview, Book 1, Pages 69-74 |
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PRCS Administration, Book 1, Pages 75-78 |
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Neighborhood and Community Services, Book 1, Pages 79-86 |
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Parks and Recreation, Book 1, Pages 87-94 |
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Parks Planning, Book 1, Pages 95-98 |
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Housing Authority, Book 1, Page 99 |
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Parks and Improvements (Capital Improvements, Fund 255), Book 2, Pages 73-76 |
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Parks System Development Charges (Extra Capacity Facilities, Fund 260), Book 2, Pages 183-188 |
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a. Overview by City Manager Pro Tem Linda Norris and Acting Community Services Department Director Jan Calvin |
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b. Public testimony
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c. Discussion and review |
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11.
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REVIEW OF TRUST FUNDS BUDGET (Book 1, Pages 427-435 ) |
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a. Overview by Budget Officer Debra Neville |
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b. Public testimony |
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c. Discussion and review |
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12.
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REVIEW OF NON-DEPARTMENTAL BUDGET (Book 1, Pages 189 – 192 ) |
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(Continued from April 23, 2008) |
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a. Overview by Budget Officer Debra Neville |
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b. Public testimony |
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c. Discussion and review |
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13.
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REVIEW OF DEBT SERVICE FUND (Book 1, Pages 329 – 350 ) |
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(Continued from April 23, 2008) |
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a. Overview by Budget Officer Debra Neville |
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b. Public testimony |
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c. Discussion and review |
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14.
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REVIEW OF GENERAL FUND REVENUES (Book 1, Pages R1 – R28 ) |
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(Continued from April 23, 2008) |
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a. Overview by Budget Officer Debra Neville |
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b. Public testimony |
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c. Discussion and review |
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15.
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OTHER BUSINESS |
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16.
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ADJOURN |
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I. The next Budget Committee meeting will be Wednesday, May 7, 2008 at 6:00 pm in the City Council Chambers, 555 Liberty Street SE. The following sections of the budget are scheduled to be reviewed. |
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Public Works (Funds 155, 310, 255, 260, 270, and 275), Book 2 |
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Information Technology, Book 1, Pages 133 - 150 |
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Human Resources Department, Book 1, Pages 123 - 130 |
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Self Insurance Fund, Book 1, Pages 425 - 450 |
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Urban Development, Book 1, Pages 229 - 244 |
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Leasehold Fund, Book 1, Pages 301 - 314 |
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Community Renewal Fund, Book 1, Pages 261 - 274 |
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Urban Renewal Agency, Book 3 |
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II. Budget staff is available for your convenience to discuss the budget document and process. Please call staff at 503-588-6258 or 503-588-6231 if you have any questions.
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