Do you know...
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A. How to prepare for a meeting?
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1. When agenda items are due to the Neighborhood Services section for each meeting?
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2. How to arrange for a speaker from a City department?
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3.How to make sure your meeting space is reserved?
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4.How to call a special meeting of your executive board?
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B. How to facilitate a meeting?
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| 1. How to determine if there is a quorum at a neighborhood association meeting?
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| 2. What can be done in the absence of a quorum or between meetings?
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| 3. How a person becomes authorized ot speak for your neighborhood association? |
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| 4. What the role of your neighborhood association Liaison is, and how to reach him/her between meetings? |
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| 5. When you, as the chairperson, may vote at your meetings? |
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| 6. What needs to be included in meeting minutes and which meetings require them? |
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| 7. How to mediate disagreements which arise at a meeting? |
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| 8. How to facilitate a discussion so people feel they have the opportunity to be heard, and no one dominates the meeting? |
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| 9. How to manage discussions ina timely manner? |
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| 10. What the election process is for board members and officers in your neighborhood association? |
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| 11. The proper procedure to handle a motion? |
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C. How to handle tasks related to meeting follow-up?
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1. How to contact your neighborhood association district Police officer between meetings?
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| 2. Where and how to send communications or written testimony for City Council meetings, in writing or by e-mail? |
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| 3. How to access and use your neighborhood association letterhead? |
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| 4. How to give verbal testimony to City Council on behalf of the neighborhood association (i.e. prepare testimony, sign up to speak, and know how long you may speak)? |
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| 5. How to communicate with your City Councilor? |
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| 6. How to add someone to your agenda distribution list? |
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D. Newsletter, Annual Meeting and Annual Review:
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| 1. How to schedule an annual meeting and newsletter production? |
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| 2. What the criteria are for City publication of an article in your newsletter and how "opinion articles" are handled? |
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| 3. How to amend your bylaws or boundaries? |
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| 4. What the process is for annual review of City-recognized neighborhood organization status? |
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| 5. What SRC Chapter 64 "Neighorhood Program" requires of neighborhood associations?
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E. How to make connections and address neighborhood issues:
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1. What comes in your neighborhood association mailing from the Parks, Recreation, and Community Servcies Department and what you should do with it?
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2. Possible ways to connect with your local school(s)?
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3. Where to find historical information about your neighborhood association?
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| 4. When National Night Out is and how to participate? |
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| 5. How a person can apply for a City Board or Commission position? |
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| 6. What issues Community Enforcement addresses? |
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| 7. What issues Zoning Enforcement addresses? |
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| 8. What the relationship of the neighorhood associations is to the City organizational structure? |
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| 9. What information is available on the City website? (Answer only if you use the Internet.) |
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| 10. What the relationship of the Budget Committee is to the City Council? |
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11. What the relationship of the Urban Renewal Agency is to the City Council?
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