File Naming Standards for Electronic Plans

​Using a consistent file name simplifies the review process.  The City of Salem’s naming standard includes the following four parts:

1. A two-digit number used to control the sort order of documents during review.  Items should be ordered as follows:

  • Building plans, electrical plans, plumbing plans, mechanical plans
  • Civil plans
  • Layouts and calculations
  • Reports

2. A short description of the type of document, e.g., Plans, Calcs, etc.

3. A short description of the project, e.g. Bldg 2, Bldg6, South phase II, etc.

4.  A process indicator and number

  • Use SEC as the process indicator when you are uploading documents in response to a permit being reviewed (secondary plans).
  • Use REV as the process indicator when you are uploading changes after the permit has been issued (revised plans).

Note: Make sure you do NOT use commas, # signs or other symbols in your file names.  Our system will not upload those files correctly.

Example file names for an initial upload of documents
00-CIVIL PLANS-BLDG 2.PDF (Residential)
01-PLANS-BLDG 2.PDF
02-CIVIL PLANS-BLDG 2.PDF (Commercial)
03-SHEARWALL DETAILS-BLDG 2.PDF
04-FLOOR JOIST LAYOUTS-BLDG 2.PDF
05-FLOOR JOIST CALCS-BLDG 2.PDF
06-ROOF TRUSS LAYOUT-BLDG 2.PDF
07-ROOF TRUSS DETAILS-BLDG  2.PDF
08-ENGINEERING-BLDG 2.PDF
09-GEO REPORT-BLDG 2.PDF

Example file names for changed documents while in review
00-CIVIL PLANS-BLDG 2-SEC-01.PDF (Residential)
01-PLANS-BLDG 2-SEC-01.PDF
02-CIVIL PLANS-BLDG 2-SEC-01.PDF (Commercial)
03-SHEARWALL DETAILS-BLDG 2-SEC-01.PDF
04-FLOOR JOIST LAYOUTS-BLDG 2-SEC-01.PDF
05-FLOOR JOIST CALCS-BLDG 2-SEC-01.PDF
06-ROOF TRUSS LAYOUT-BLDG 2-SEC-01.PDF
07-ROOF TRUSS DETAILS-BLDG 2-SEC-01.PDF
08-ENGINEERING-BLDG 2-SEC-01.PDF
09-GEO REPORT-BLDG 2-SEC-01.PDF

Example file names for changed documents after permit is issued
00-CIVIL PLANS-BLDG 2-REV-01.PDF (Residential)
01-PLANS-BLDG 2-REV-01.PDF
02-CIVIL PLANS-BLDG 2-REV-01.PDF (Commercial)
03-SHEARWALL DETAILS-BLDG 2-REV-01.PDF
04-FLOOR JOIST LAYOUTS-BLDG 2-REV-01.PDF
05-FLOOR JOIST CALCS-BLDG 2-REV-01.PDF
06-ROOF TRUSS LAYOUT-BLDG 2-REV-01.PDF
07-ROOF TRUSS DETAILS-BLDG 2-REV-01.PDF
08-ENGINEERING-BLDG 2-REV-01.PDF
09-GEO REPORT-BLDG 2-REV-01.PDF

Contact us

Permit Application Center
General Questions
Monday–Friday
8:00 a.m.–5:00 p.m.

Permit/License Processing
Monday–Friday
8:00 a.m.–4:00 p.m.

Plans Intake
Monday–Friday
9:00 a.m.–4:00 p.m.
555 Liberty ST SE RM 320
Salem OR 97301
Mail payments to:
PO Box 3405
Portland OR 97208
Phone: