City staff must review plats for completeness before you submit the final plat Mylar and application for processing.
The pre-submittal review includes a detailed review to ensure the final plat conforms with the tentative land use decisions. City staff will make sure:
- The project meets all land use conditions
- Required improvements have been constructed or secured
- Necessary agreements and easements are in place
The pre-submittal review does not include a plat review by the City Surveyor for conformance with
Oregon Revised Statutes (ORS) map standards. The City Surveyor and Planning Administrator will only evaluate the final plat in Mylar form after the initial review process has been deemed complete.
The City Surveyor is available for a peer-to-peer review of the plat during the initial review process, upon request. These meetings are intended to answer any general survey related questions or issues from the Project Surveyor prior to submitting a final plat in Mylar form.
Filing fee
A filing fee will be charged for all pre-submittal review requests. The amount of the fee depends on the type of application and is adjusted annually by the City Council. Contact Development Services staff at the Permit Application Center to find out the required fee, or check the current fee schedule.
Pre-submittal requirements
The following pre-submittal documents need to be submitted to Development Services staff at the Permit Application Center for a pre-submittal review (approximately 15 days):
One paper copy and one electronic copy (PDF) of the final plat
A title report no older than 15 days
A signed
Affidavit of Consent from any trust deed holder
Paper copies of all easements and exceptions listed in the Title Report, or a Title Report with electronic hyperlinks allowing direct access to the documents.
For properties owned by an organization, such as a trust or limited liability corporation, also provide an
Operating Agreement for review
Before requesting a review of the paper plat, please make sure you have addressed all the items on the following
pre-submittal checklist:
Conditions, Covenants, and Restrictions or
Joint Access Easement and Maintenance Agreement are recorded
Construction plans for required private and/or public improvements are approved, and permits have been issued
All required improvements have been accepted by the City, or an improvement agreement/deferral agreement is recorded
A
Performance Security has been provided for required public improvements, if applicable
Condensed Conditions of Approval document signed by the Planning Division has been recorded and returned to Development Services at the Permit Application Center
Copies of off-site easements and right-of-way dedication have been provided to the City
Verification of storm drainage maintenance agreement has been provided, if applicable
Floodway boundaries are delineated on the plat, if applicable
Post-monumentation certificate and identification of corners to be post-monumented are prepared and submitted to Development Services, if applicable
A signed
Affidavit of Consent from any fee owner, vendor, mortgage or trust deed holder, as required by
ORS 92.075 (see example of
Affidavit of Consent forms for
Marion County and
Polk County)
Subdivision name has been approved by the appropriate county jurisdiction
Provide documentation of approval with your application
For phased subdivisions under different ownership, an
Affidavit of Consent from the previous owner is required
Street name approval: Proposed new street names will be reviewed and approved by City Staff at the time of the Pre-Submittal review.
Final plan approval through the Planning Division is complete for all planned unit development applications as required by
SRC 210.030.
Provide additional documentation or evidence, if not clearly obvious, to demonstrate compliance with conditions of approval
Carefully review the plat intake review checklist to ensure the final plat conforms to
ORS 209.250 and
ORS 92.012 map standards