Library Use Policies

​​Welcome to the Salem Public Library

The Library works to provide patrons and members of the Salem community facilities that are clean, comfortable, inviting, and safe. This environment allows all library users to perform research, select reading materials, spend time studying and writing, and to attend programs and meetings.

The Library needs your help to provide this experience.

Administrative Rule No. 101-01
Adopted: 07/27/2015
Revised: 08/08/2017

Introduction

The Salem Public Library (Library) welcomes all residents and visitors and is dedicated to free and equal access to information, knowledge, independent learning, and the joys of reading for our diverse community. 

The Library seeks to provide its users with a safe and pleasant library experience in an atmosphere conducive to studying, reading, learning and appropriate use of materials and services. The Library recognizes its unique position and responsibility to educate, inform, and enlighten the community through the sharing of a vast collection of resources that enable all to participate fully in our democratic society as members of a knowledgeable and educated citizenry.        

Practice

With public service being its highest priority, the Library has established certain rules and regulations governing its use, such that all persons may enjoy the benefits of the Library. All Library staff are authorized and expected to enforce these rules and regulations and may intervene to stop prohibited activities or behaviors. Library staff is authorized to issue exclusion notices to individuals violating this Code of Conduct. Individuals visiting the Library or using its facilities or services must comply with this Code of Conduct.   

Individuals who interfere with Library staff in the performance of their duties or who fail to follow any instructions by a staff member to correct prohibited behavior will be subject to exclusion from Library property. Individuals refusing to leave after receiving a notice of exclusion will be subject to arrest and prosecution for trespassing pursuant Salem Revised Code (SRC) 95.550. 

This Code of Conduct incorporates exclusion periods and other consequences that may be imposed by the Library but does not preclude or supersede other consequences or penalties that may be imposed by federal, state, or local law. Illegal activity, as well as willful or repeated violations of this Code of Conduct or other posted Library regulations (i.e. Acceptable Use of the Internet), may result in removal from the facility and/or suspension of Library privileges. In addition, where authorized by Federal, State or local law, violations of this Code of Conduct may also result in arrest. Repeat violations will result in longer periods of exclusion. Library users who wish to request a reasonable modification of this Code of Conduct due to a disability or health problem may contact Library staff or may call the Library Administration office at 503-588-6071.

To ensure access to library services and for the safety of all users, the following behaviors are prohibited on library property.

 

Level One

Minor Violations

Consequences

(exclusion period)

​1st Offense

​2nd Offense

​3rd Offense

​1

​Entering the Library without clothing covering the upper and lower body or without shoes or other footwear.

​Verbal warning only
- Library user may correct or leave

1 day

​7 days

2​

​Making any loud or disruptive noise, including the disruptive use of personal electronic devices.

​3

​Consuming food in the stacks or in the Computer Center. Food and beverages with secure lids are acceptable throughout other areas of the Library.

​4

​Blocking aisles, doorways, stairways, elevators, or ramps. Large objects such as carts, bicycles, and luggage may not be brought into the Library. Library users must keep personal belongings with them at all times.

​5

​Exiting the building with Library materials or taking Library materials into a restroom prior to check out.

​6

​Using tobacco, tobacco products, or vaping devices in any form or within 10 feet of any entryway into the Library.

​7

​Soliciting, petitioning, distributing written materials or canvassing for any purpose within the Library building.

​8

​Blocking Library entrance areas or interfering with the free flow of pedestrian traffic in such areas. Library entrance areas shall be used exclusively for entering and exiting the Library and as temporary waiting areas for Library patrons.

​9

​Commercial photography or filming, without prior written permission from Library Administration.

​10

​Selling anything without the prior permission from the City of Salem.

11​

​Using Library facilities for bathing, shaving, washing hair, or changing or laundering clothing.

​12

​Emitting pervasive body odors including, but not limited to, odors caused by perfume or cologne, that disturb others or damage Library property.

​13

​Fraudulently using another Library patron’s library card and/or account number for any purpose, including to reserve computers.

​14

​Violating the Library's Rules for Acceptable Use of the Internet and Library public computers. Rules for Acceptable Use must be agreed to electronically prior to the commencement of an internet session. In addition to the Rules for Acceptable Use of the Internet and Library public computers, Library users agree to abide by the following rules for any device, personal or otherwise, while in the Library:

  • Stop viewing an internet site if staff determines that the site may create a hostile environment for staff or patrons.

  • Not access sites that are inappropriate for minors if the user's device may be visible to minors.

  • Not view, print, upload, download or otherwise access material unlawfully.

Not intercept or receive data not specifically intended for you.

​15

​Refusing to leave building during emergency evacuation.

​16

​Manipulating or interfering with Salem Public Library computers, catalogs, internet reservation system or computer print management system.

​17

​Adults using Children’s or Teen areas without a child or a need for Children’s/Teen collections.

​18

​Lying down or sleeping in the Library or in a Library entryway. Sleeping means a person’s eyes are closed for more than three minutes, and the person is not engaging in an expressive activity.

​19

Leaving a child under 10 years of age unattended. Minor children visiting the Library are the responsibility of their parents or guardians. The Library cannot accept responsibility for the safety and supervision of minor children. See the Library’s Unattended Child Policy.​

 Notify security; follow Unattended Child Procedure ​ ​

​20

​Bringing animals other than service animals into the Library. Only service animals (and service animals in training) or animals which are part of a Library program are permitted in the Library. Service animals are defined as dogs or miniature horses that are individually trained (or in training) to do work or perform tasks for people with disabilities.

Leave building; may return without pet

 

​​Level Two

Moderate Violations

​Consequences

(exclusion period)

​1st Offense

​2nd Offense

​3rd Offense

​21

​ Unauthorized presence in designated staff-only areas; entering or remaining inside the Library before or after posted hours of operation.

30 days ​ ​

 ​90 days ​ ​

 1 year ​

​​22

​Smoking in restrooms, intentionally clogging plumbing, or looking into an area designed to provide privacy to a person using the area.

​23

​Possessing, consuming, distributing, or selling any alcoholic beverage or marijuana product.  This prohibition does not apply to alcohol   permitted at a Library-approved event.

 

​Level Three ​ ​

Severe Violations

​Consequences

(exclusion period) ​ ​

​1st Offense

​2nd Offense

​3rd Offense

​​24

​Depositing bodily fluids or excrement on any Library property including, but not limited to, Library collections, equipment, furnishings, walls, and flooring.

Minimum

1 year

Minimum

2 years

Minimum

3 years

​25

​Engaging in any physical altercation.

​26

​Threatening or harassing Library users and/or staff by exhibiting abusive or threatening behavior, including the use of profanity or gestures.

27​

​Possessing a knife, gun, or any other weapon. Exemptions from this prohibition are recognized for Law Enforcement Officers and individuals licensed to carry handguns in accordance with state law.

​28

​Exhibiting signs of or being under the influence of alcohol; being under the influence of any controlled substance listed in Schedules I – V of the Controlled Substances Act, 21 U.S.C. § 812.

​29

​Engaging in any act of sexual conduct as defined in ORS 167.060.

​30

​Exposing one’s genitals.

​31

​Committing theft of or vandalism to Library property, or personal property of another.

​32

​Returning to the Library prior to expiration of the exclusion period, except when submitting a written appeal of the notice of exclusion.

​Double existing exclusion period

Double existing exclusion period

Double existing exclusion period

 Pending City of Salem Council approval October 2017

​The Library’s meeting rooms may be scheduled by groups and organizations when the rooms are not being used for City activities or library- sponsored events. Articles 5 and 6 of the American Library Association’s Bill of Rights serve as the foundation of the Library Meeting Room Policy:

"Article 5: A person’s right to use a Library should not be denied or abridged because of origin, age, background, or views."

"Article 6: Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use."

Many community groups use our meeting rooms, and we want groups to enjoy our public meeting spaces. In order for this to work efficiently and conveniently for all, please follow the rules and regulations outlined below.

Reserve a room

  • Library-sponsored programs will have preference for all meeting room use. Reservations may be made at the Library administration office, Monday through Friday 8 a.m. to 4 p.m. Reservations for the West Salem Branch meeting room can be made at the West Salem branch during its open hours or at the Library Administration office. Reservations for meeting room space are on a first -come, first- served basis. Reservations may be placed no more than 60 days in advance.

  • Reservations will only be confirmed when all fees are paid and the Meeting Room Reservation Form is completed and returned.

Salem Public Library meeting room fee schedule

  • The rental fees for meeting room usage and the use of audio-visual equipment shall be per the Library fee schedule as set by Salem City Council resolution.

If a meeting room is no longer needed

  • Notification to the Library is required. When the Library is notified in writing of a canceled meeting at least two business days before the meeting’ s scheduled start time, a refund of 80% of the fee may be requested from the Library’s administration office.

  • No activities which are in conflict with national, state or local laws or regulations may be conducted.

Meeting room capacities

The maximum number of people for each room are:

  • Plaza conference room: 20 people
  • West Salem Branch Library conference room: 30 people
  • Anderson A or B conference rooms individually: 40 people each
  • Anderson A and B conference rooms combined: 80 people
  • Loucks Auditorium: 285 people

Meeting room equipment

The following equipment is available in each room:

  • Chairs and tables to meet the maximum allowed seating. The Loucks Auditorium contains 25 chairs and eight tables of various sizes. If more tables and chairs are needed, groups must make arrangements to bring more equipment.

  • Live telephone lines and wireless network connections in all conference rooms. Long distance telephone calls must be made using a pre-paid calling card.

Equipment and set up

  • Groups are encouraged to bring their own audio-visual equipment. Library-owned audio-visual equipment is available for a fee (see fee schedule below); arrangements for equipment use must be made at least two weeks in advance. The Library holds weekly meeting room tours and training on Mondays at 2 p.m.. To register, contact the Salem Public Library administration office at 503–588–6071.

  • Chairs and tables are available for groups to set up to meet their special needs. A detailed inventory of each room’s seating capacity and equipment is attached. Library staff possesses no ability to control or change the temperature of meeting rooms.

Technology available in each room

  • TV/VCR*
  • Overhead Projector*
  • Opaque Projector
  • Slide Projector
  • Microphones
  • Chalkboard
  • Easel capable of holding flip chart*
  • Video Projector (available in late 2006)

* Also available at the West Salem Branch Meeting Room

Equipment needs must be communicated to the Library administration office (or West Salem branch staff if booking the meeting room at that location) at least two weeks in advance. If equipment needs are not communicated to the Library, the Library is not responsible for procuring that equipment. Audio-visual (AV) fees are due before the meeting date. The Library does not provide chalk, flip charts, or markers.

Checking out

  • Meeting rooms must be left in a neat condition. All food containers must be placed in the receptacles provided. A minimum charge of $25 will be assessed if cleaning the room requires staff time. Groups will be charged at cost if facilities or equipment is damaged.

  • City of Salem Departments may reserve and utilize Salem Public Library meeting rooms at no cost providing the reservation is for official City business, such as in-service training, staff meetings, board and commission meetings.

  • 10% of all gross sales of any kind (admission, books, CDs, raffle tickets, etc.) will be donated to the Salem Public Library.

Closing checklist

Before leaving the facility, all groups using the Library’s meeting facilities must:

  • Clean/wipe tables and chairs.

  • Sweep/dust mop floors.

  • Place trash in available trash cans.

  • Remove all personal items.

  • Turn off appliances and electronic devices.

  • Any special clean-up costs required will be billed to the user.

  • If an evening program, please inform Library staff when you have vacated the meeting room.

It is the expectation that all user groups leave the facilities in clean condition. If the meeting room is not clean upon your arrival, contact Library staff immediately to avoid being charged cleanup costs.

Parking and other rules

  • Parking is available in the metered areas of the Library parking facilities and the Pringle Parking structure. Library parking meters are enforced from 8AM to 6PM, Monday through Saturday at a rate established by Salem City Council resolution. At the West Salem Branch, meeting room users should park as close as possible to the branch in the parking lot sharing space with Roth's Hospitality Center.

  • State Law prohibits smoking in public facilities. No alcoholic beverages will be allowed.

  • Please be considerate to library patrons and activities during your time here.

  • Library meeting rooms are not designed for the serving of meals. Intent to serve light refreshments in any meeting room must be denoted on the Meeting Room Reservation Form. Food and beverages are prohibited inside the Loucks Auditorium; refreshments must be served and consumed only in the foyer. Food service should be arranged through the Library café.

  • Do not post flyers announcing location of meetings on Library doors, walls or windows. Flyers may be posted on bulletin boards after approval from the Library administration office.

  • Commercial activities – defined as the promotion of products or services that can lead to current or future sales or payment for services, or the provision of a service for which a fee is paid – are prohibited in the Heritage or study rooms.

  • To respect the needs of others, please limit your time in the Heritage Room or the study room to two hours or less per day.

Deviation from the above policies may jeopardize future access to the facilities.

Approved by the Salem Public Library Advisory Board: May 9, 2007

Introduction:

The Salem Public Library is dedicated to providing a welcoming environment that encourages children to visit the Library, use Library collections and services, and attend Library programs. Library staff are available to assist and support children with their use of Library resources. The Library is a public building, open to everyone and a child's safety cannot be guaranteed. Children may encounter hazards in the Library such as doors, furniture, electrical equipment and other Library patrons.

The Library is not responsible for a minor's selection of Library materials, attendance at programs or use of the Internet or other services. Parents, guardians, or responsible adults are expected to accompany their minor children in the use of Library materials and services, including computer use.

The responsibility for the behavior and well-being of children using the Library rests with the parent, guardian, or designated caregiver. Library staff members cannot supervise children in the Library. The Library does not serve in loco parentis.

Practice:

Children under 10 years of age must be accompanied by a parent, guardian, or designated responsible caregiver (16 years of age or older) at all times while in the Library. Caregivers must supervise and provide guidance for children during the entire Library visit.

Oregon Revised Statutes (ORS) 163.545: Child neglect in the second degree. (1) A person having custody or control of a child under 10 years of age commits the crime of child neglect in the second degree if, with criminal negligence, the person leaves the child unattended in or at any place for such period of time as may be likely to endanger the health or welfare of such child. (2) Child neglect in the second degree is a Class A misdemeanor.

In the following situations, Library staff will take the actions outlined below for all children zero (0) to seventeen (17) years of age:

  • A child is alone and frightened or crying in the Library

  • A child is alone and doing something dangerous, or another person in the Library seems to be a danger to the child

  • A child is alone and is not following the Library Code of Conduct

  • No caregiver comes to pick a child up at closing time

Library staff members will evaluate the situation and try to contact the child's parent or guardian. If staff cannot reach the parent or guardian, he or she will place the child in the care of the appropriate local law enforcement agency.

Pending City of Salem Counci approval September 2017

Introduction

Salem Public Library is committed to providing an inviting, safe space for youth that is responsive to their needs. The Children's and Teen areas of the Library are specifically designed to serve the needs of younger library users. The Children's area is intended for children (infants through grade 5) and their parent(s) or caregiver(s). The teen area is intended for teens (grades 6-12) and their parent(s) or caregiver(s).

Practice

Children's Area

Parents and guardians are welcome in the Children's area when accompanied by children and/or to attend a program with their child.

  • If an unaccompanied adult requires access to the children's collection, we ask that they limit their use to 15 minutes. Adults not fitting this description will be asked to leave the area.

    • Library staff may make exceptions to the 15 minute time limit for unaccompanied adults who are (student) teachers, daycare providers or others who require access to the children's collection for research or other educational purposes.

  • Gaming and internet computers in the Children's area are reserved exclusively for use by children and/or teens. Adults who are supervising children and/or teens in the Children's area are free to use catalog computers and/or personal devices only.

  • Children's programs are held for the instruction and enjoyment of children and their caregivers. Adults attending programs without children may be asked to leave.

Teen Area

  • Parents and guardians are welcome in the Teen area when accompanied by children and/or to attend a program with their child.

  • If an unaccompanied adult requires access to the Teen area, we ask that they limit their use to 15 minutes. Adults not fitting this description will be asked to leave the area.

    • Library staff may make exceptions to the 15 minute time limit for unaccompanied adults who are (student) teachers, daycare providers or others who require access to the teen collection for research or other educational purposes.

  • Gaming and internet computers in the Teen area are reserved exclusively for use by teens. Adults who are supervising children and/or teens in the Teen area are free to use catalog computers and/or personal devices only.

  • Teen programs are held for the instruction and enjoyment of teens and/or their caregivers. Adults attending programs without teens may be asked to leave.

Pending City of Salem City Council approval September 2017.

​If you believe you or any program beneficiary has been subjected to unequal treatment or discrimination in the receipt of benefits or services from the City because of a disability, you may file a report of concern with the Title VI / Section 504 Coordinator.

Contact us

Library Administration Office
Monday-Friday 10:00 a.m. - 4:00 p.m.
585 Liberty ST SE RM 317
Salem OR 97301
Phone: 

​Authority

The Library, in conjunction with the City of Salem, is responsible for and has the authority under local and state law to establish reasonable rules and regulations to protect the rights and safety of library users, volunteers and staff. Rules of conduct aid in the preservation and protection of Library materials, equipment, facilities, and grounds. The Library reserves the right to exclude any person who willfully and persistently violates these rules. The rules will be administered in a fair and reasonable manner with exclusion periods that vary based on the category of violation, with increasingly longer exclusion periods for Level 1 to Level 5 violations.

Enforcement

Authorized library staff and/or City of Salem police officers may intervene to stop prohibited activities and behaviors. Failure to comply with these rules may result in: 1) withdrawal of a person's permission to remain on library property; and/or 2) issuance of a Notice of Exclusion from Library property for a period of one day to one year. A violation of law may also result in arrest and prosecution. Violations of any law and/or these rules may also result in the restriction and/or termination of Library privileges, including the use of Library computers and other equipment. Authorized personnel may base a Notice of Exclusion on personal observation or upon the sort of civilian reports that would ordinarily be relied upon by police officers in the determination of probable cause.

Frequency and type of incident determine level of enforcement:

  1. First time: Find appropriate type of incident and starting level from list.
  2. Second time: Move up one level of exclusion.
  3. Multiple times: Move up one additional level for each incident.
  4. Violating exclusions/trespassing: move up a minimum of two levels.

​Rules of conduct

Level 1 - Warnings may be issued if library users:

  • Enter the Library without shoes or without a shirt or remove one's shoes or shirt while in the Library.

  • Exhibit disruptive behaviors that interfere with others’ use of the Library or that interfere with Library operations.

  • Disturb others by talking loudly, making loud noises, or using personal electronic devices at a volume that disturbs others.

  • Use cell phones in areas not designated for cell phone use. Cell phone use is permitted in the plaza lobby, cell/video-chat room, and Children’s area.

  • Consume food in areas not designated for food consumption, including all reading rooms, stacks, and the Technology Center. Food and beverages with lids are acceptable throughout the other areas.

  • Bring in bulky items including, but not limited to, bicycles, carts or large bags which create an obstacle, take up seating or interfere with staff or patron use of library facilities.

  • Leave personal belongings unattended.

  • Lie down or sleep.

  • Neglect to provide supervision of children. See Unattended Child Policy.

  • Bring animals other than service animals into the Library. Only service animals or animals which are part of a library program are permitted in the Library. Service animals are defined as dogs or miniature horses that are individually trained to do work or perform tasks for people with disabilities.

  • Use, distribute, or sell tobacco, tobacco products or vaping devices in any form.

  • Solicit, petition, or distribute written materials, or canvass for political, charitable or religious purposes within the Library building. In addition to library buildings, these activities are not permitted in the Library doorways or vestibules in a manner which may interfere with or impede access to the Library.

  • Sell anything without the express permission from the City of Salem.

  • Take library materials into the restrooms before checking them out.

  • Use the Library restrooms improperly by bathing, shaving, washing hair, changing or laundering clothing.

​Level 2 – One day exclusions may be issued if library users:

  • Fraudulently use someone else’s library card, name or identification.

  • Fail to comply with a staff request to cease a behavior that interferes with the effective operation of the Library.

  • Disturb other library users due to strong body odor or strong perfume.

  • Damage library property due to muddy footwear or dirty hands.

Level 3 – One week exclusions may be issued if library users:

  • Exhibit abusive or threatening behavior (including language or gestures) with the intent to

  • Intimidate or harass staff, volunteers or other library users.

  • Violate the Library’s rules for Acceptable Use of the Internet and library public computers. These rules are posted near all computers.

Level 4 – Thirty day exclusions may be issued if library users (Law enforcement will be notified):

  • Fight or challenge another to fight.

  • Trespass in nonpublic areas.

  • Are in the Library before or after operating hours without the permission of an authorized library employee.

Level 5 –Thirty day to one year exclusions may be issued if library users (Law enforcement will be notified):

  • Possess a firearm or dangerous weapon in violation of ORS 166.370.

  • Commit or attempt to commit any activity that would constitute a violation of any federal, state or local criminal statute or ordinance.

  • Direct a specific threat of physical harm against an individual, group of individuals or property.

  • Engage in sexual conduct, as defined under ORS 167.060, including, but not limited to, the physical manipulation or touching of a person’s genitals through a person’s clothing in an act of apparent sexual stimulation or gratification or exposing one’s genitals.

  • Are under the influence of any controlled substance or intoxicating liquor. Controlled substance is defined in Schedules I through V of the federal Controlled Substances Act, 21 U.S.C. 811 to 812.

  • Possess, sell, distribute or consume any alcoholic beverage, except as permitted at a Library- approved event.

  • Damage or steal personal or library property.

  • Refuse to leave library property after being issued a notice of exclusion.

Any person who violates a Level 5 rule while in or on Library premises will be immediately ejected and excluded from all Salem Public Library locations without first being given a warning. Law enforcement will be notified.

Library Code of Conduct Appeal of Notice of Exclusion​

Patrons who have been issued an exclusion notice may appeal this action by filing a written request with the City Librarian at the administration offices for the Salem Public Library, (585 Liberty St. SE, Salem, OR 97301) within fifteen (15) business days after receipt of the notice. Read about the appeal procedure.​ ​

Reviewed and recommended for approval by the Salem Public Library Advisory Board on July 8, 2015.