Step 1: Submit your request
Once your request is received, staff will determine if a public record exists.
Step 2: Request review
The request will be reviewed to determine the following:
- An estimate of the costs necessary to provide the requested records
- An estimate of the amount of time needed to provide the requested records
- A decision of whether any records are exempt from public disclosure
Step 3: Notification
Staff will contact you and inform you whether your request was accepted or denied, and the costs and time necessary to process your request.
If you wish to proceed at this point, you can pay the fees. No further work on the request will be done until the estimated costs have been prepaid.
Denial of request: If the request is being denied you will receive a written explanation.
Step 4: Payment
Once payment has been received, staff will make the public records ready for inspection. Please note, some public records are not allowed to be removed from City property and may only be inspected.
Step 5: Production or inspection of records
Court staff will contact you and make arrangements for you to inspect the public records, or pick up the copies made for you. If the final cost is different than the estimated amount, the difference must be paid before the records will be released. If you’ve requested to inspect the original public records, City staff, or designee, will be present at all times to supervise the inspection and ensure that no documents are removed, destroyed, or otherwise tampered.
If certified copies were requested, staff will attach the certification to the copies before releasing them.