Salem Housing Authority Bylaws

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​Salem Housing Authority Rules are adopted by the Salem Housing Authority and provide guidelines and procedures for Salem Housing Authority meetings. The Salem Housing Authority provide for the order of agenda items at a Salem Housing Advisory Committee meeting, public comment, council voting at meetings, and procedures for public hearings. Other helpful resources you can access include the functions and roles of Salem Housing Authority and ways you can participate in a Salem Housing Authority meeting.

​Article I – The Authority

​The name of the Authority will be “Housing Authority of the City of Salem, Oregon” as duly designated Housing Authority in accordance with the Council Resolution No. 2000-12, adopted February 7, 2000.

​The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization.

​The offices of the Authority shall be at such a place in the City of Salem, State of Oregon, as the Commissioners of the Authority from time to time may designate by resolution.

​The powers of the Authority shall be exercised by a commission of nine members. Eight commissioners shall be the eight City Councilors of the City of Salem. The ninth member shall be appointed by resolution of the Salem City Council, and be a “resident who receives direct assistance from the Authority” ("Resident Commissioner").

​The term of each of the eight commission members who are members of the Salem City Council shall coincide with their term as city councilor. The term Resident Commissioner shall begin on the date of the appointment, and shall be limited to a single consecutive full term of four years, not including any partial term. The commissioners shall receive no compensation but may be reimbursed for duly authorized expenses.

​Article II – Officers

​The officers of the Authority shall be a Chair, a Vice-Chair, an Executive Director, a Treasurer and Recording Secretary.

​The President of the Council of the City of Salem shall be ex-officio the presiding officer of the Commission. The Chair shall preside at all meetings of the Commission, shall preserve decorum and decide all points of order at meetings, subject to appeal to the Commission.

​At February meeting of each calendar year the Authority shall select a Vice Chair from among its commissioners. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of the Chair.

​The Executive Director shall be the chief executive officer and shall be responsible for the proper administration of the Authority in accordance with Federal, State and local laws. The Executive Director shall sign all contracts, deeds and other instruments made by the Authority, except as the Executive Director may lawfully delegate. The Executive Director, or designee, shall:

  1. Attend all meetings of the Commission unless excused by the Chair.
  2. Keep the Commission advised of the affairs and needs of the Authority.
  3. Appoint, supervise, control, discipline, and remove appointive personnel.
  4. Organize the administrative structure of the Authority.
  5. Prepare and transmit to the Commission an annual budget for the Authority.
  6. Supervise Authority contracts.
  7. Supervise the operation of all Authority owned or managed property.
  8. The City Manager of the City of Salem, or the City Manager's designee, shall act, ex-officio, as the Executive Director of the Authority.
  9. For the purposes of ORS 456.105(4), the Executive Director shall be considered the secretary of the Authority and attest the authorized signature on Authority bonds.

​The Executive Director, or the Executive Director's designee, shall act, ex-officio, as the Treasurer of the Authority. The Treasurer shall be responsible for the fiscal administration of all funds of the Housing Authority. The Treasurer, or designee shall act as a signer of checks drawn upon the accounts of the Authority.

​The City Recorder of the City of Salem shall act, ex-officio, as the Recording Secretary of the Authority. The Recording Secretary, when authorized by the Executive Director, shall keep the official records of the Authority, attest signatures of the Authority other than bonds, certify copies of Authority documents, and perform other duties required of a recording secretary. The Recording Secretary shall keep in safe custody the Seal of the Authority and shall affix such Seal to all documents as required by law.

​The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Commission, these Bylaws, rules or regulations of the Authority.

The Authority may from time to time employ such personnel  as it deems necessary to exercise its powers, duties and functions as prescribed by the laws of the State of Oregon applicable thereto.  The creations and compensation of positions shall be determined by the Authority.

​Article III – Meetings

​The Commission shall hold one regular meeting per month, on any day that is not a holiday. To the extent practical, meetings shall be held on the same day as meetings of the Salem City Council or Urban Renewal Agency of the City of Salem. Meetings of the Commission may be called to order before or after meetings of the City of Salem and the Urban Renewal Agency for the City of Salem, but shall adjourn no later than 10:00 p.m. Regular meetings shall be held in the Council Chambers of the City of Salem.

​Special meetings, which include work sessions, may be called by the Chair, the Executive Director, or upon the written request of two commissioners. The call for a special meeting of the Commission shall be for the purpose of transacting any lawful business designated in the call. Notice of special meeting shall be provided to each commissioner at least twenty-four hours prior to the date of such special meeting. The Commission may, by motion, direct staff to take certain actions at a work session, but shall defer final action or decision on substantive policy issues to a Commission meeting other than a work session. To the extent practicable, special meetings should be held on the fourth Monday in the month. Executive sessions, as allowed by state law, may be called by the Chair, by request of five Commissioners, the Executive Director, or the Authority's legal counsel. Only Commission members, and designated staff, may attend executive sessions. No matter discussed during an executive session may be disclosed by any person present during such session.

​Five commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. Action may be taken by the Commission upon a vote of a majority of those commissioners present and voting.

​At regular meetings of the Commission the following shall be the order of business:

  1. Roll Call
  2. Public Comment
  3. Consent Calendar (minutes, action items, and resolutions)
  4. Hearings
  5. Special Orders of Business (items deferred from consent calendar, items of special importance to the Commission, and presentations from boards, commissions, or outside agencies)
  6. Information Reports
  7. Adjournment
  1. Voting on all matters coming from the Commission shall be by voice; provided however, the presiding officer may request a roll call vote.
  2. Minutes, all resolutions and items requiring action by the Commission may be placed on the Consent Calendar and adopted as a group, except that any commissioner may direct that any item on the consent calendar may be removed for separate consideration.

​In all cases not provided for by these rules or provisions of ORS Chapter 192 and ORS Chapter 456, the proceedings of the Commission shall be governed by “Robert’s Rules of Order."

​Article IV – Amendments

​The Bylaws of the Authority shall be amended only with the approval of at least five of the commissioners of the Commission at a regular or special meeting, but no such amendment shall be adopted unless at least seven days' written notice thereof has been previously given to all of the commissioners of the Authority. Such notice shall identify the section or sections by the Bylaws proposed to be amended.

​Additional information

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City Manager’s Office
Monday–Friday
8:00 a.m.–5:00 p.m.
555 Liberty St SE RM 220
Salem OR 97301
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